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STUDENT

HANDBOOK


TABLE OF CONTENTS

Campus Directory

Financial Aid Information

Registration Procedures

Student Services:

Athletic Facilities

Campus Post Office

Campus Police

Computer Labs

Library

Mustang Express

Preschool and Child Development Center

Teacher Learning Center

Writing Center

Student Affairs and Enrollment Management:

Admissions

Campus Recreation

Career Services and Cooperative Education

Financial Aid

First Year Experience

Housing and Residence Life

Outreach Programs

Student Government

Student Health Services

Student Life – The MASA

Student Organizations

Student Publications

Student Code of Conduct

Academic Affairs

Academic Regulations

Academic Honesty

Good Academic Standing

Probation and Suspension

Procedures for Appealing Academic Suspension

Student Academic Complaints

University Committees Addressing Student Concerns

Student Appeals Hearing Guidelines

Procedure for Amendment of the Student Handbook

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A quick reminder:

Students enrolled at Western New Mexico University are responsible for their knowledge of the rules and regulations printed in this Student Handbook.

The provisions in this handbook are not to be regarded as a contract. The University reserves the right to change any provisions or requirements when such action will serve the interest of the University or its students.

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CAMPUS DIRECTORY

A limited directory to various campus services is located here. For the full campus directory, visit www.wnmu.edu, and select “Faculty & Staff”, “Campus Directory.”

Academic Affairs 538-6317

Admissions 538-6000

Adult Educational Services 574-5101

Athletics 538-6218

Bookstore 538-6123

Business Affairs 538-6150

Campus Police 538-6231                         Emergency Call Line 538-6999

Career Services 538-6109

Early Childhood Programs 538-6344

Financial Aid 538-6173

First Year Experience/Testing 538-6400

Housing/Residence Life 538-6629

Information Technology/Help Desk 574-4357

Maintenance 538-6470

Miller Library 538-6350

Multicultural Affairs/Student Activities 538-6611

Mustang/Student News 538-6392

President's Office 538-6238

Registrar 538-6118

Student Affairs 538-6339

Student Government 538-6113

Student Health Services 538-6014

Veteran's Services 538-6116

Writing Center 538-6051

PROFESSIONAL SUPPORT & EMERGENCY PHONE NUMBERS

Students residing on campus must dial “9” for all outgoing calls.

AIDS Hotline

1-800-545-2437

Gila Regional Medical Center

538-4000

Mental Health (open 24 hours)

538-4045

El Refugio Support Groups (open 24 hours)

538-2125

Border Area Mental Health (open 24 hours)

538-3488

United Campus Ministry

538-6570

Suicide Prevention Hotline

538-3488

Silver Regional Sexual Assault Support Services

575-313-6203

Alcohol/Drug Abuse Helpline

1-800-996-DRUG

Fire/Police

911


FINANCIAL AID

Financial Aid Checklist: 

The following is checklist that will be required to complete your financial aid:

1.   Complete the Free Application for Federal Student Aid (FAFSA). Information will be received at the WNMU Financial Aid office 2-14 days, depending on how you submitted the FAFSA. To complete the FAFSA on-line go to www.fafsa.ed.gov.

a.      For assistance in completing the FAFSA contact the Financial Aid Office

b.      WNMU school code is 00266.

2.  Student chosen to be verified must submit the following:

a. Student’s federal tax return transcript from the IRS (1-800-908-9946) along with the applicable W-2 forms.

b. Parent’s federal tax return transcript from the IRS (1-800-908-9946) along with the applicable W-2 form(s).  This is required if you are a dependent student.        

c. Verification form

d. Untaxed income.

3.   Upon receipt of all required documents your file will be submitted for review and verification.  Allow 2-3 weeks processing time.

4.   Additional information may be required.  Corrections to the FAFSA require an additional 3 to 5 days to process.

5.    You must be a Final Admit through the Admissions Office before financial aid can be awarded.

Renewal of Aid:  No financial aid award is automatically renewed.  Applications for continuation of aid must be made each year.  Minimum requirements for continuation of financial aid include maintaining satisfactory progress toward a degree.  

Financial Aid Satisfactory Academic Progress Policy for Undergraduate Students:

Purpose and Scope

Federal regulations mandate that a student receiving financial assistance under Title IV programs must maintain Satisfactory Academic Progress in his or her course of study regardless of whether or not financial aid is awarded each semester.  Western New Mexico University’s (WNMU’s) Financial Aid Satisfactory Academic Progress Policy for Undergraduate Students must be applied consistently to all financial aid recipients within identifiable categories of students (such as full-time or part-time). 

Students pursuing Certificates, Associate’s, or Bachelor’s degrees are responsible for understanding and adhering to the Financial Aid Satisfactory Academic Progress Policy for Undergraduate Students.

Financial Aid Satisfactory Academic Progress for Undergraduate Students is measured with the following standards as mandated by Federal Regulations:

      • Qualitative (Cumulative Grade Point Average)

      • Quantitative (Maximum Time Frame for Completion)

      • Quantitative Percentage (Attempted Hours/Earned Hours)

Qualitative Standard

Students will be expected to maintain the minimum academic standards as outlined in the Academic Standing section of the WNMU Catalog.  WNMU uses a 4-point scale for grade point average (GPA) and requires students to maintain a 2.0 cumulative GPA or better.

Quantitative Standard

The quantitative standard is used to accurately measure a student’s progress in a program. There are two components of the quantitative standard:

1.   Quantitative Percentage:  67% Completion Rate Requirement  

Students must complete 67% of the course load for which they register each semester.  The chart below shows credit hour totals and the number of credits that must be completed to meet this requirement.  Developmental /remedial course work will be counted in the 67% calculation.

Undergraduate Students

67% Completion Rate Requirement

(Attempted Semester Hours X 67%)

 Attempted Semester Credit Hours

67% Completion Rate Requirement

Earned Semester Credit Hours must be more than or equal to:

18 Credit Hours

67%

13 Credit Hours

17 Credit Hours

67%

12 Credit Hours

16 Credit Hours

67%

11 Credit Hours

15 Credit Hours

67%

11 Credit Hours

14 Credit Hours

67%

10 Credit Hours

13 Credit Hours

67%

 9 Credit Hours

12 Credit Hours

67%

 9 Credit Hours

11 Credit Hours

67%

 8 Credit Hours

10 Credit Hours

67%

 7 Credit Hours

  9 Credit Hours

67%

 7 Credit Hours

  8 Credit Hours

67%

 6 Credit Hours

  7 Credit Hours

67%

 5 Credit Hours

  6 Credit Hours

67%

 5 Credit Hours

  5 Credit Hours

67%

 4 Credit Hours

  4 Credit Hours

67%

 3 Credit Hours

  3 Credit Hours

67%

 3 Credit Hours

  2 Credit Hours

67%

 2 Credit Hour

  1 Credit Hour

67%

 1 Credit Hour

2.   Quantitative:  Maximum Time Frame  

Maximum Time Frame is measured by dividing the number of credit hours that the student has attempted by the number of credit hours that are required to complete the student’s program of study.  If the student reaches 150 percent, then he or she has reached the Maximum Time Frame.   Note:  Federal regulations mandate that students receiving financial assistance under Title IV will have a total of twelve (12) semesters to complete a program of study regardless of whether they reach their Maximum Time Frame.

The graph below contains three examples.

Maximum Time Frame Rule

(Required Graduation Hours x Maximum Time Frame %)

Graduation Requirement Hours

Maximum Time Frame Percentage

Attempted Hours Permitted

128 Credit Hours

150%

192

64 Credit Hours

150%

96

32 Credit Hours

150%

48

In the first example, the program of study requires 128 credit hours to graduate.  Therefore, 192 credit hours would be 150%; when the student reaches 192 credit hours attempted in that program, he or she will have reached his or her Maximum Time Frame. In the second example, the program of study requires 64 credit hours to graduate.  Therefore, 96 credit hours would be 150%; when the student reaches 96 credit hours attempted in that program, he or she will have reached his or her Maximum Time Frame.   In the third example, the program of study requires 32 credit hours to graduate. Therefore, 48 credit hours would be 150%; when the student reaches 48 credit hours attempted in that program, he or she will have reached his or her Maximum Time Frame.

If a student’s program of study exceeds 128 credit hours to complete, the Maximum Time Frame Rule still applies.  For example, if a program of study requires 134 hours to graduate, 201 credit hours would be 150%.  When the student reaches 201 credit hours attempted in the program, he or she will have reached his or her Maximum Time Frame.

Students who reach the Maximum Time Frame allowed for a program of study will be placed on Financial Aid Suspension for which there is no appeal.  However, students may complete their program of study but must pay their own expenses, such as tuition, fees, books, supplies, etc.

Maximum Time Frame Adjustment for Change of Major  

Students who change their majors will not have credits attempted and grades earned excluded from the Maximum Time Frame calculation.

Students who graduate and return to WNMU for a 2nd degree

If a student graduates from WNMU and re-enrolls at WNMU to pursue another program, all developmental /remedial courses and academic courses where the student earned grades of “F”, “W,” “WF,” or “I” will not be excluded from the Maximum Time Frame calculation.

How my grades are evaluated under the Financial Aid Satisfactory Academic Progress Policy for Undergraduate Students?

 • The student’s cumulative GPA must be a 2.0 or higher to satisfy the requirements of the qualitative standard of the Financial Aid Satisfactory Academic Progress Policy for Undergraduate Students.

• Grades of “A”, “B”, “C”, “D,” “F,” “WF”, “P”, and transfer credit will be considered credit hours attempted and earned.

• Grades of “W”, “MI,” “MW,” or “I” will not be considered as credit hours earned for the 67% Completion Rate Requirement and Maximum Time Frame Rule but will be considered as credit hours attempted for the semester. 

• Students who withdraw from the college must still maintain Financial Aid Satisfactory Academic Progress for Undergraduate Students for the 67% Completion Rate Requirement and Maximum Time Frame Rule.

What happens if I fail to meet the standards of the Financial Aid Satisfactory Academic Progress Policy for Undergraduate Students?

1.   Following the first semester in which a student does not meet the standards of the Financial Aid Satisfactory Academic Progress Policy for Undergraduate Students, the student will be placed on Financial Aid Warning Status for the next semester of enrollment. Students may be allowed to receive financial aid funds while on Financial Aid Warning Status as long as they are otherwise eligible.

2.   A student who is on Financial Aid Warning Status and who improves his or her academic performance as defined by the qualitative and quantitative standards will be placed in good standing and may be eligible to continue to receive financial aid for following semesters.

3.   A student who is on Financial Aid Warning Status who fails to meet the standards of the Financial Aid Satisfactory Academic Progress Policy for Undergraduate Students will be placed on Financial Aid Suspension and denied further funding until he or she meets the qualitative and quantitative standards.

4.   Appeals Process

A student who fails to meet the standards of the Financial Aid Satisfactory Academic Progress Policy for Undergraduate Students because of unusual circumstances beyond the student’s control, such as illness, death in the family, or an accident, has the right to appeal.  Throughout the appeal process the student must be prepared to pay his or her own expenses, such as tuition, fees, books, supplies, etc.  Please follow the procedure below to appeal a Financial Aid Suspension.

• A Financial Aid Appeal form must be obtained from and submitted to the WNMU Office of Financial Aid.

• Documentation supporting the extenuating circumstances must be available for review.

• It is the student’s responsibility to follow up with the Office of Financial Aid after submitting a complete appeal form with all of the required documentation to determine the status of his or her appeal.

• Appeals will be approved or disapproved by the Financial Aid Appeals Committee.  

• If a Financial Aid Appeal is approved, the student will be placed on Financial Aid Probation and will be eligible to receive Title IV aid. The student’s record is reviewed after the first semester of Financial Aid Probation.  If the student has brought his or her cumulative GPA up to a 2.0 and has also successfully completed 67% of the total number of credits attempted during the probation semester, he or she will be placed in good standing.  If the student has completed 67% of the total number of credits but did not bring his or her cumulative GPA up to a 2.0 and the term GPA is a 2.0 or better, the student is eligible for one additional semester of probation.  If the term GPA is less than a 2.0, the student will be placed on Financial Aid Suspension. A student who is on Financial Aid Probation will be notified by university email of his or her status and what he or she must do to continue to receive financial aid.

• If a Financial Aid Appeal is not approved, the student will be placed on Financial Aid Suspension and denied further funding until he or she meets the qualitative and quantitative standards.  If otherwise eligible, a student may complete his or her program of study but must pay his or her own expenses, such as tuition, fees, books, supplies, etc.

All decisions made by the Financial Aid Appeals Committee are final.

REGISTRATION PROCEDURES

FOR NEW OR TRANSFER DEGREE-BOUND STUDENTS:

Step 1 – Admission: All graduate and undergraduate students who have not been admitted to WNMU must apply for admission through the Admissions Office or at http://www.wnmu.edu/Newstudents/admissions.shtml. It is recommended that applications be submitted at least one month prior to the start of the semester of attendance.

Step 2 – Compass Placement Testing: All undergraduate students new to WNMU must participate in placement testing if they have not completed college-level writing with a grade of C or better, a mathematics course with a grade of D or better or achieved an ACT sub-score of 21 or better (or SAT equivalent of 500) in English, mathematics, and social science. Each student will be placed in appropriate developmental studies or college level courses by advisors based on his or her score on the COMPASS Placement Exam. The COMPASS Placement Exam may be taken by visiting the Office of the First Year Experience in the Juan Chacon Building, or by calling (575) 538-6400 to make an appointment. It is the student’s responsibility to complete the COMPASS Placement Exam (if required) prior to academic advising and course enrollment.

Step 3 – Academic Advising: All new/transfer undergraduate students must meet with an advisor at the First Year Experience prior to course enrollment.

Step 4: Course Enrollment:

Undergraduate students advised by the First Year Experience personnel will have their schedules entered directly into the system.

Graduate Non-degree seeking students may seek guidance through the Graduate Division or register online at http://my.wnmu.edu.

Graduate degree bound students should meet with their assigned department advisors or register online at http://my.wnmu.edu.

Step 5 – Financial Aid: All students receiving financial aid should log onto Mustang Express using their USER NAME and PASSWORD to determine if the financial aid awards have been credited to their account at the Business Office. For first time users, you can access this information on the Mustang Express login page (http://wnmu.edu) by clicking on First Time User, “What is My User Name” and “What is My Password.  Follow the steps and you will be given your User Name and Password.

Step 6 – Housing and Residence Life: All students residing on campus must visit the Housing and Residence Life Department located in the Juan Chacon Building (JCB) before proceeding to the Business Office.

Step 7 – Financial Arrangements: All students must follow the steps listed below in order to finalize enrollment for this semester. Failure to do so will result in disenrollment from all courses.

1. Business Office – Students will make payment arrangements and will receive a “Statement of Account” reflecting all charges based on their class schedule. This statement will reflect tuition and fees for all courses and any lab fees plus on campus housing charges minus any financial aid granted and/or scholarships awarded.

2. Campus Police – Students will obtain a student identification card and a parking permit.

FOR CURRENTLY ENROLLED STUDENTS:

All students are urged to complete their course scheduling and payment of fees no later than the first day of the semester.

Step 1 – Review the Class Schedule and plan your schedule. The schedule can be found on the web page, www.wnmu.edu under Class Schedules. Overloads, Independent Studies and a Change of Schedule each require an additional form. The required forms are available in the Registrar’s Office or from your advisor.

Step 2 – Resolve any “HOLDS” on your account that will prevent registration. You may access MUSTANG EXPRESS at http://my.wnmu.edu with your user name and password. (Western’s Information Technology Department recommends using Internet Explorer 6.0 or Internet Explorer for the Mac 5.1.) Click on the following: Student Tab, Student Services, Your Records, and then View Holds.

Step 3 – Obtain the instructor’s permission for all courses that require instructor permission. The permission of the instructor is also required for a course that is closed (filled to capacity) or to audit (take for no credit) the course.

Step 4 – Undergraduate Academic Advising:

All freshman and sophomore students are assigned to the Office of the First Year Experience for advising, unless

Students in a two-year (Associate Degree) program or a certificate program, will see their assigned department advisors. If your advisor is not available, check with the department chair.

Junior and senior students who have earned a minimum of 64 credit hours, AND have achieved a 2.0 grade point average (GPA), AND have declared a major may register through their Mustang Express Account at http://my.wnmu.edu. If a junior or senior does not meet the minimum criteria listed, they will be advised with their major academic advisor.

Step 5 – On-Line Course Enrollment: Access MUSTANG EXPRESS via http://my.wnmu.edu. Click on the following:

Student Tab, Student Services, then Register for Classes. Questions can be answered by contacting the Registrar’s Office at (575) 538-6118 or the HELP Desk at (575) 574-4357 (HELP).

Graduate Non-degree seeking students may seek guidance through the Graduate Division or register on line at http://my.wnmu.edu.

Graduate degree bound students should meet with their assigned department advisors or register online at http://my.wnmu.edu.

Undergraduate Non-degree seeking students may seek guidance through the Registrar’s Office or register on line at http://my.wnmu.edu.

Juniors and seniors who have earned a minimum of 64 credit hours, AND have achieved a 2.0 grade point average (GPA), AND have declared a major may register through their Mustang Express Account.

Step 6 – Financial Aid: All students receiving financial aid should logon to MUSTANG EXPRESS via their user name and password to determine if the financial aid awards have been credited to the Business Office. In the student online box, click on Account Balances by Term.

Step 7 – Housing and Residence Life: All students residing on campus must visit the Housing and Residence Life Department located in the Juan Chacon Building (JCB) before proceeding to the Business Office.

Step 8 – Financial Arrangements: All students must follow the steps listed below in order to finalize enrollment for this semester. Failure to do so will result in disenrollment from all courses.

1.    Business Office – Students will make payment arrangements and will receive a “Statement of Account” reflecting all charges based on their class schedule. This statement will reflect tuition and fees for all courses and any lab fees plus on campus housing charges minus any financial aid granted and/or scholarships awarded.

2.    Campus Police – Students will obtain a student identification card and a parking permit.

REGISTRATION PROCESS FOR RE-ADMITTED STUDENTS:

Step 1 – Readmitted students are all students who previously enrolled in this institution's main or branch campuses but were not enrolled during the previous session (not counting summer for fall enrollers). You must apply for readmission at the Admission’s Office or http://www.wnmu.edu. Re-admission will depend upon academic status (i.e. not being on academic suspension) and having financial clearance from the Business Office.

Step 2 - Proceed to Step 1 on the pages for Currently Enrolled Students.

REGISTRATION PROCESS FOR NON-DEGREE STUDENTS:

Students who wish to enroll at WNMU without having to meet regular admission requirements may apply for admission with non-degree status. Undergraduate students enrolling in writing, reading or mathematics courses must take the COMPASS Placement Exam prior to enrolling unless you have taken the required writing and mathematics courses at another university or achieved the required ACT/SAT scores. Non-Degree students will remain on a non-degree status and classes taken will not apply toward a degree until ALL admission requirements have been met.

PLEASE NOTE: Financial aid cannot be awarded to non-degree students.

Step 1 – Apply for Non-Degree Undergraduate Student or Non-Degree Graduate Student status at the Admission's Office or http://www.wnmu.edu.

Step 2 – Regular Enrollment: Take the completed form to the Registrar’s Office for scheduling of classes.

On-Line Course Enrollment: Access MUSTANG EXPRESS at http://my.wnmu.edu with your user name and password. (Western’s Information Technology Department recommends using Internet Explorer 6.0 or Internet Explorer for the Mac 5.1.) Click on the following: Student tab; Student Services to access Registration screens. Questions can also be answered by contacting the Registrar’s Office at (575) 538-6118 or the HELP Desk at (575) 574-4357. 

NOTE: Non-Degree Undergraduate Students are limited to eleven (11) credit hours. Non-degree graduate students may register for nine (9) credit hours or less, but only six (6) credit hours of graduate work taken as a non-degree graduate student may be applied toward a Master’s degree. Selected courses must be approved through the Graduate Division. 

Step 3 – Proceed to the Business Office for financial arrangements.

COMPLETING YOUR ENROLLMENT:

All students (no exceptions) must confirm their registration by the first day of the deadline posted. A student is financially responsible for all charges incurred as a result of their registration activity. If you do not plan to attend WNMU, you must officially withdraw (not attending classes does NOT constitute as an Official Withdrawal).

To confirm your enrollment, you may do so in either of the following ways:

Payment in full of all the assessed student charges

·         Pay the balance in full with cash, check or credit card; or,

·         Have enough financial aid to pay in full; or,

·         Submit to the Business Office a contract agreement from a third party agency; or,

·         Submit to the Business Office a faculty/staff tuition waiver.

A payment plan may be arranged if

·         a student cannot pay his or her account in full and needs to spread payments over the semester; or,

·         a student’s financial aid and/or scholarships will be paying only a portion of his or her account, then a payment plan will be established for the remaining balance; or,

·         a student wants to pay his or her account with work-study funds, the Business Office offers a special payment plan. Contact the Business Office for more information.

Any student account with a balance after deadline posted will be automatically enrolled in a payment plan and assessed a $25 non-refundable fee.

STUDENT SERVICES

Athletic Facilities: At Western New Mexico University, each athlete is provided an opportunity to develop himself or herself through the use of the outstanding physical training programs and facilities.

Located on the site of old James Stadium, the previous WNMU football field, Brancheau Complex houses an intramural gym, racquetball courts, indoor swimming pool, classrooms, and offices for the Athletic Department and the Department of Wellness and Movement Sciences. A student ID, semester pass, or activity punch card is required for each visit to the Brancheau Complex. Contact Special Events/Ed Recreation at 575-538-6161 each semester for specific facility hours and racquetball reservations. WNMU provides an extensive intramural program featuring individual sports and team sports for men, women, and co-ed groups. A variety of courts and playing fields are utilized, in addition to the Brancheau Physical Education Center. Intramural awards are provided for participants and winners of each event.

The Ben Altamirano Memorial Stadium is the first on-campus field since the late 70s and is used when the Mustang football team takes the field. All students must present their ID at the game to receive free admission into a game.

The WNMU Field house is now part of the Brancheau Complex. This is where intercollegiate games are played for both men's and women's basketball and women's volleyball. All students must present their ID at the game to receive free admission into a game.

The WNMU Tennis Courts are well maintained for the intercollegiate tennis teams (men's and women's), the student body, and the community.

The WNMU Mustang Softball Field is home to the Mustangs' softball team, the 2004 West Region champions, 2007 RMAC tournament champions, and participant in the Elite Eight tournament.

The Fox Athletic Complex opened in the fall of 2001. It includes a weight room, locker rooms, coaches’ offices, restrooms, ticket booth, concession stand, and training facilities. The students at WNMU helped to purchase all the new equipment. For information on using the weight room, please contact 575-538-6767. All students must present their ID upon entry.

Campus Post Office: The Campus Post Office is located in the Old Student Memorial Building.

Hours: The Campus Post Office lobby hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. The lobby is closed on Saturday, Sunday, and University Holidays. Limited winter holiday hours will be posted for students that remain on campus.

Assignment of Mailboxes: The Mail Center will assign a box to a student upon his or her completion of the University Housing process. Students living in Ritch Hall, Eckles Hall, and Centennial Hall will be issued a Post Office Key Request Form by Housing. The student must return the form to the Mail Center so that a post office box and corresponding key (one only) may be issued. Returning students will be issued the same box they had the previous semester. Students living in Regents Row and Muir Heights will be given the opportunity to receive a University mailbox also.

Lost Keys: Please notify the Campus Post Office or Purchasing immediately if a key has been lost. As soon as the Mail Center is notified the lock will be changed. A lost-key charge will be assessed, and a new key will be issued.

Incoming Mail: The Campus Post Office personnel pick up the mail twice daily from the Silver City Post Office. The early mail will be available no later than 11:00 a.m. daily; the late mail will be available by 4:00 p.m. daily. If a package arrives that is too large for the mailbox, a package notice will be placed in the student’s mailbox. The student must return the notice to the Campus Post Office to retrieve the package.

Outgoing Mail: All outgoing mail delivered to the Campus Post Office before 2:00 p.m. will be sorted and delivered to the Silver City Post Office by 4:00 p.m. Any mail delivered to the Campus Post Office after the 2:00 p.m. deadline will be delivered to the Silver City Post Office the next business day. Stamps are sold at the Purchasing Office. The Campus Post Office personnel will assist you in determining the proper postage to use, and assistance with your packing needs (boxes, tape, and envelopes) is also available.

Campus Police: The Campus Police Department is available to assist the WNMU community in emergency situations. The Department also oversees parking and certain other regulatory matters.

Automobile Permits: A permit is required to park on campus. All students, staff, faculty, and frequent visitors who operate a motor vehicle on the WNMU campus must register and display a current parking permit on the vehicle at all times while on campus. Register all vehicles at the Campus Police Department. There is no charge for a parking permit. The vehicle is not considered registered until the parking permit is placed under the rear view mirror. Parking permits expire August 15th of each year. Any vehicle not registered is subject to removal from the campus, and fines will be assessed. Students who live in campus housing are required to park at the residence hall from 8:00 a.m. to 5:00 p.m., Monday through Friday.

Handicapped Parking Permits: Handicapped parking permits, issued by New Mexico Motor Vehicle Division, must be displayed on the vehicle along with a current identification sticker from WNMU at all times.

Penalties: Failure to obey the parking and traffic regulations and the general provisions of these regulations shall be punishable by citations that must be paid within five days of the date of issue. The assessments vary, depending upon the violation. Failure to comply with the regulations may subject the driver to the loss of driving or parking privileges on campus and/or the impounding of the vehicle. All costs, tow charges, storage, and fines will be charged to the owner. Fines are also charged for the violation of parking in a handicap zone and for the violation of parking in a fire zone.

Payment of Fines: All fines must be mailed to or paid in person at Western New Mexico University Business Office within five working days. The receipt must then be presented to the Campus Police Department to have the ticket cleared. After five working days, a late fee will be charged per day for each violation

Appeal of Citations: Citations may be appealed in Municipal Court or through a Parking Appeals Committee. The Campus Police Department must be notified that the citation will be appealed within five working days. Additional fees may be added to the citation for the appeal if found guilty.

Student Identifications: Full-time students receive a student ID free of charge. If the ID is lost or misplaced, there is a fee for a replacement. Part-time students can obtain a student ID by paying a fee at the Business Office.

Weapons and Firearms: Persons with weapons or firearms must enter campus at the closest point to the Campus Police Department and deposit all prohibited materials at that office for the duration of their stay.

Computer Labs:

WNMU is host to multiple open computer labs and some specialized labs on campus. These labs are available to students, faculty and staff of WNMU. Each lab on campus contains most of the same software to encourage students to work at their most convenient location. Faculty members can reserve labs for use and students can reserve workstations. Projection systems are available and assistance is always provided. Windows and Macintosh computers are available and include peripherals such as scanners, digital cameras, CD-RW’s, DVD players, inkjets, color and black and white laser printers. All labs have full Internet access. Hours and specific information for the labs can be found at http://www.wnmu.edu/itdept/labs/labsindex.shtml.

The Centennial Computer Lab operates for the benefit of the students who reside in the residence halls. It is run by the Resident Assistants and work-study students that are on duty. Software utilized is updated when necessary to accommodate what is being taught in the University Computer Literacy classes. The lab is equipped with 3 Macintosh computers, one of which is capable of running windows applications, and a laser printer.

The largest open lab on campus is the Global Resource Center Lab, which currently is housed in the Besse Forward Global Resource Center. It is located downstairs in the east wing of the building. The GRC Computer Lab operates for the benefit of the students. It is run by work-study students and the full-time IT Academic Computing staff that is on duty. Software utilized is updated when necessary to accommodate what is being taught on the campus. The lab is equipped with 42 computers including Macintosh and Dell. CD-burners, color laser printers, scanners, digital cameras and other peripherals are also available for student use.

The Martinez Computer Lab is located in Martinez 110. The lab is equipped with 20 Dell computers, a scanner and a laser printer. It is run by graduate students.

Each student registered for a class who has paid at the business office is given a user name and password on the second day of classes. This user name enables students to print in the computer labs on campus. The user name is in the form of “last name first letter of the first name”, and the password is your student ID number. For example, if John R. Doe is a student and has a social security number of W00011111 then his information is:

User Name – doej

Password: W00011111

The Printing Policy for the computer labs is as follows:

1. Students are expected to know the student lab policies. A copy of the student lab policies is located on the web at: http://www.wnmu.edu/itdept/labs/labpolicies.shtml.

2. The first $25.00 (subject to change) of printed material is free. Additional pages need to be paid for at the Business Office in $5.00 increments. (Please see us if it is near the end of the semester as printing balances do not transfer.)

3. Transparency printing is allowed on lab transparencies (for an additional $1.00 per page).

4. Color laser printing is available for $0.50 per page.

5. Photo Ink-jet printing is available on various types of paper from $1.00 -$5.25 per linear foot and up to 24" wide.

6. Printed copies can be picked up at the printers in the labs or at the service area in between the two lab rooms.

7. All pages printed will be charged to user accounts except for technical issues such as paper jams, low toner, etc. Please be advised that the labs do not guarantee publishing quality printouts.

8. Helpful Hints on Printing:

a. Do use print preview before you print and make changes.

b. Do you really need to print the material or can you just view it?

c. Ask your instructor if PowerPoint slides can be printed 6 to a page.

9. Check which printer you are printing to before you print.

Library:

The J. Cloyd Miller Library is located on the third floor of the Student Memorial Building. The primary purpose of the Miller Library is to provide the WNMU community with the resources, services, and facilities/equipment that are required for research and instruction.

GilaCat (the on-line catalog):

·         Circulating books located largely on the second floor of the Library; other circulating books (i.e., New Books, Popular Reading, Government Documents) are located on the first floor

·         Popular Reading Collection (magazines, novels, and recreational reading materials) located on first floor

·         Periodical titles (journals, magazines, newspapers, newsletters, etc.) in print, electronic, and microform formats

·         Federal Government Documents located on first floor or via internet

·         New Mexico State Documents located on first floor or via internet

·         Reference Collection located on the first floor with some accessible via internet

·         Multi-Media Collection (videos, DVD’s, software, etc.)

·         Reserve and Electronic-reserves as designated by teaching faculty

·         Children’s Collection, including Land of Enchantment collection, and award-winning books (Caldecott, Newbery, Pura Belpré, and Coretta Scott King awards)

·         Local History and Special Collections

Services include:

·         Reference and information assistance in identifying, locating, and using the appropriate library

  • Classroom instruction as designated by teaching faculty
  • Interlibrary Loan Service
  • Media Services
  • Instructional technology services for faculty

·         Ask a Librarian Service (ask library questions via E-mail)

  • Book Renewals by phone or online
  • Placing books on hold by phone or online
  • Retrieving books and other items from Special Collections

·         Self-service photocopy center

Facilities and equipment include:

·         Research terminals

·         Group study and meeting rooms

·         Quiet Zone for concentrated study

·         Popular Reading area for leisure reading

·         State-of-the-art microform scanner/printer.

Mustang Express: Mustang Express is WNMU’s web portal that allows easy access to a variety of campus services for the staff, faculty and students of WNMU. The Mustang Express can be accessed at http://my.wnmu.edu. Your user name will be provided on the Statement of Account form available at the business office and your initial password is your social security number. Once you have successfully logged on you will be required to change your password.

Mustang Express provides students with many useful tools. Targeted announcements provide each student with information based on major, classes and other information unique to each student. A WNMU email account for each student is created to provide communication between students and faculty. Personal, group and class calendars are created to help students stay organized. The Mustang Express also provides access to the WNMU Information & Registration System. The system allows students to register for classes, view grades, access financial aid information and much more. Stay connected—log on to the Mustang Express!

Preschool/Child Development Center: The Preschool/Child Development Center (CDC) is a nationally accredited, 5-star rated early care and education program, serving WNMU students and 25 members of the community. Operating on the university calendar, it provides quality care for children 6 weeks to 5 years of age within a developmentally appropriate environment. Services are available 5 days a week from 7:45 a.m. to 5:00 p.m. Children receive two nutritious meals and a snack daily. Student discounts are available, and childcare subsidies are accepted.

The program provides students, staff, and community with an award-winning early childhood program that also serves as a laboratory site for students in various disciplines. The CDC offers a play-based curriculum in which children and families are essential partners. Children learn and develop through play as they touch, manipulate, and interact with objects and people, all of which are relevant to their young lives. Curriculum actively involves children in the learning process, fostering positive self-concept, developing social skills, and encouraging children to think, reason, question, problem-solve, and experiment. A full array of counseling and parenting-support services is available at no additional charge. The Early Childhood Programs also offer a resource center and after-school programs for grades K-5. For more information, please call 575-538-6344. WNMU students receive priority placement, although a waiting list may be in effect.

Teacher Learning Center: The TLC serves these purposes: state textbook adoption review site, text book adoption review resource site for public school teachers, and resource for faculty and students at WNMU. Public school area teachers can check out the materials for 1 month and students can check out materials for one semester.

Writing Center: The Writing Center is available to all students to help them develop and improve their own writing. We assist students in all aspects of writing, including:

·         understanding and analyzing assignments

·         analyzing their audiences (usually teachers)

·         brainstorming

·         developing a thesis (when relevant);

·         selecting, developing, and supporting content

·         organizing

·         editing for clarity and power

·         proofreading

·         using style formats (MLA, APA, and Chicago)

Because our goal is to guide students to become independent, competent writers, we work primarily by asking questions. While we sometimes give specific advice or make corrections, or model ways the students might handle particular writing situations, we focus on helping writers reach their own solutions. This is often done through a series of questions that lead writers to understand what they have written and how they might improve. We do not edit or revise students’ writing; rather, we help them learn how to do it for themselves.

STUDENT AFFAIRS AND ENROLLMENT MANAGEMENT

The general goal of the Office Student Affairs and Enrollment Management is to contribute to the mission of WNMU through the development and continuation of programs and services which assist students in understanding themselves (self-development) and others (group responsibility).  The specific goals of the Office Student Affairs and Enrollment Management are to:

1.  Provide students with a stimulating educational and developmental environment;

2.  Encourage student participation in educational, cultural, governmental, social, and recreational activities;

3.  Make available a variety of services designed to assist in the educational, vocational, and personal development of each student’s       attributes;

4.  Study and interpret the needs and interests of students as related to the University community and society, and the needs and interests of society as related to the student.

The Vice President for Student Affairs and Enrollment Management is the administrative officer directly responsible for the coordination and development of the areas of student affairs and student services. Staff members are dedicated to achieving the goals of the office. Every student is strongly encouraged to visit the office of the Vice President for Student Affairs and Enrollment Management located in the Juan Chacon Building, Room 200, to discuss the various aspects of campus life.

Admissions

The Office of Admissions is responsible for the recruitment of domestic and international students.  This may include the recruitment of both undergraduate and graduate students, transfer students, as well as non-degree bound students.  The office also works with the Office of Outreach Programs by admitting dual credit and concurrent high school students.

Students accepted for admission to WNMU have graduated from high school and have taken a college preparatory curriculum or completed the General Education Development tract.   It is recommended that high school students complete at least four units of English, three units of social studies (including U.S. History), two units of science, and three units of mathematics.

The Office of Admissions also administers the waiver program for the Western Undergraduate Exchange (WUE), Arizona, Colorado, and El Paso waivers.  These programs provide reduced tuition for students from the 14 western states under the WUE program.  Students receiving this award pay 1½ times the resident tuition rate plus fees.  The Colorado, Arizona, and El Paso waivers allow undergraduate students from these areas to attend the university at resident tuition rates plus fees.  Graduate students from El Paso County and from Colorado are also eligible for these waivers.  For specific details regarding these programs, please contact the office of Admissions at 575-538-6000 or call us at our toll free number at 1-800-USA-WNMU.

Campus Recreation

The Department of Campus Recreation serves as a vital and integral part of student life on campus. The department provides a broad spectrum of sports, recreation and leisure activities for students, staff and faculty, as well as members of the local community. The primary direction is to provide services and programs that stimulate growth, development and retention of students in a contemporary and safe environment that develops fitness and wellness, social interaction and leadership opportunities. The Department seeks to promote healthy lifestyles and lifelong learning through the highest quality programs in the areas of recreation and wellness.

The Intramural Sports Program provides all students with an opportunity to participate in organized sporting events and take part in various leisure activities. This participation is governed only by the students’ time and interest. In addition to providing activities, equipment and facilities for students, the program also provides the same amenities for faculty and staff members. Through participation, individuals will have an opportunity to develop an appreciation of the essential use of leisure time and a wholesome attitude toward sports, physical activity and fair play.

C Rec enhances campus life through the various programs and facilities made available to students. Recreational and fitness facilities are available to students free of charge. Creating a balance between physical and educational well-being is essential to success. C Rec promotes active involvement in healthy lifestyle choices.

Career Services and Cooperative Education

The Office of Career Services/Cooperative Education provides assistance to students and alumni seeking employment both before and after graduation.

Students are assisted in writing résumés through an online résumé service (Optimal Résumé) specifically designed for WNMU students and graduates, creating job application letters and receiving help in developing appropriate job interviewing skills.  Students and alumni are informed of current employment opportunities via campus bulletin boards, Mustang Express, the WNMU Career Services web page, and job search web sites.  Career Services hosts two career fairs:  one in the fall as well as one in the fall in conjunction with the Student Academic Research Symposium.  We also collaborate with other universities in job fairs statewide.

Students are assisted in establishing credential files which are made available to prospective employers and include résumé information, grade records, and evaluations. Services provided by the Office of Career Services are extended to graduates and current students. Graduating seniors establish a credential file at no cost, and alumni may establish or reactivate a file for a $25.00 fee.  Current seniors, graduate students, and alumni with active credential files may participate in on-campus interviews.

The Cooperative Education program is a nationally recognized program that links the classroom with the workplace by offering students the opportunity to work and receive credits in jobs related to their majors.  Students may earn up to six elective credits and may work part-time while attending school or full-time during a semester away from school.  Co-op is instructor-referred and is administered out of the Office of Career Services.

Financial Aid

WNMU’s financial aid program provides assistance to students who, without such aid, would be unable to attend WNMU. Financial assistance consists of scholarships, grants, loans, and employment, which may be offered singly or in various combinations to qualified students.  Financial Aid information may be found under the Financial Aid section above in this Handbook and of the catalog.

First Year Experience

New Student Orientation

The New Student Orientation program is administered by the Office of the First Year Experience. It is intended to help new and potential students become acquainted with the faculty, staff, campus, and culture at WNMU.

New student orientations are held during the summer and in early January for freshmen who register in the spring. The two-day summer program includes one night in the residence halls, as well as an introduction to the WNMU Outdoor Experience Program. Orientation is also an opportunity for students to complete financial aid and housing applications, as well as finalize with the Business Office. In order to get the most out of the New Student Orientation, it is strongly recommended that students complete placement testing (COMPASS, eCOMPASS, ACT, or SAT) and register for fall classes prior to visiting campus for the two-day program.

Students who are new to WNMU are assigned an Orientation Leader (OL), who will lead and mentor freshmen at orientation and throughout the first year. OLs are also students at WNMU, and are selected and trained by WNMU staff. New Student Orientation activities are programmed throughout the fall and spring semester, in conjunction with Campus Rec, Residence Life, Student Activities, Career Services, and other offices on campus. For more information on the New Student Orientation Program, contact the Office of the First year Experience at fye@wnmu.edu, or at (575) 538-6400.

Testing

The Office of the First Year Experience administers all national standardized testing on campus. These tests include the General Educational Development (GED) test for individuals wishing to earn a high school equivalency degree; the American College Test (ACT); the College Level Examination Program (CLEP) for students wishing to receive college credit for prior life experience and learning; Computer Adaptive Placement Assessment and Support System (COMPASS); Praxis Specialty Exam; and the Student Aptitude Test (SAT). The Center also administers other tests such as the National Counselors Exam (NCE) and the Dental Certification Exam. Other tests may be administered by special arrangement. Vocational interest inventories and personality testing are also available at variable fees.

Housing and Residence Life

The Office of Housing and Residence Life is committed to providing a community were students live where they learn and lean where they live. WNMU Housing and Residence life focuses on developing community in the residence halls to provide students with the opportunity for holistic growth.

Housing and Residence Life is a place where students can expect to be active on campus, evolved in education, and contribute to student community development at WNMU and the town of Silver City.

Diversified student interest programs are provided by the Office of Housing and Residence Life to promote intellectual and physical growth through their college years. Program participation is essential to a well-rounded community and personal college experience.

Outreach Programs

The WNMU Outreach Programs are designed to give students a college experience while they are still in college at little or no cost to them or their parents.  Dual Enrollment and Concurrent classes give these students both high school and college credit simultaneously (see below).  HERO (Higher Education Reaching Out) offers high school students in selected schools the opportunity to make campus visits, develop leadership skills, participate in service learning projects, etc.  We are also planning to offer a summer residential program to rising high school seniors from around New Mexico.

Registrar Office

The Office of the Registrar at Western New Mexico University is the keeper of all student academic records.  The Office is responsible for the oversight of all registrations and enrollments; including end-of-term grade processing, grade changes, class schedules, classroom scheduling, enrollment and degree verification, transcript processing, ad hoc reporting, university catalog, degree audits, commencement ceremonies, and fulfilling many types of request from faculty, staff, and students.

Veterans Benefits

Veteran students and their dependents who receive VA Educational Benefits may find assistance within the Office of the Registrar.  This sub-component of the Office of the Registrar is responsibility for the administration of veteran’s educational benefits programs and the necessary enrollment certification.  We encourage veterans attending WNMU who receive benefits to contact us in person, by phone, or e-mail us at Veteran.Benefits@wnmu.edu.

Student Government

In conjunction with the WNMU administration, student government is involved in the development of campus policies and programs. Student government organizations enable students to discuss and act upon matters of student concern. These organizations include: the Associated Students, the Executive Council, the Student Supreme Court, and the Student Senate. In addition, students are represented on standing faculty committees that include: Athletics, Cultural Events, Curriculum and Instruction, Evaluation, Instructional Resource, Teacher Education, Graduate Council, and other committees.

Each student who registers for one hour or more and pays his/her activity fee automatically becomes a member of the Associated Students. The Associated Students operate under a written constitution. Certain property and equipment used by the students are owned in the name of the Associated Students. Election of the general student officers and campus-wide student elections are conducted under the name of the Associated Students.

The legislative powers of the Associated Students are vested in the Student Senate. The Senate shall review all budgets prepared by the Executive Council before they are adopted, shall approve or disapprove all major appointments of the student body president, shall be empowered to conduct business deemed necessary to the student interest, and shall have the power to override a student body presidential veto. The Associated Students operate a judicial system consisting of a Student Supreme Court.

Student Health Services

WNMU Student Health Services are now open during fall, spring and summer semesters to provide continuous medical and counseling services. The availability of Student Health Services does not preclude students from making appointments at any time with other health-care providers of their choice.  Such appointments are not covered by Student Health Services or by student fees.  Any financial liabilities resulting from such appointments are the sole responsibility of the individual student.  Contact us at 575-538-6014 for more information.

Counseling Services

Counseling Services are provided through Student Health Services in the Juan Chacon Building.  Counseling services help students get through tough times, whether it is a crisis, mental health issues, stress, difficulty with public speaking, relationship problems, or anytime a WNMU Student needs to talk to someone.  It is recommended to call to schedule a counseling appointment.  Up to fifteen visits per semester for current students are covered by student fees.  After the initial fifteen visits, $15.00 per visit is due at the time of the appointment.  Student ID must be presented at the time of each visit. Hours are 9 am to 4 pm daily.

Disability Services

Services for students with disabilities are provided through Student Health Services in the Juan Chacon Building.  Some examples of the assistance provided are:  audio materials for the blind or dyslexic, note takers, readers, campus guides, audio recorders, and a quiet testing area.  In order to qualify for these services, documentation must be provided by qualified professionals on an annual basis.  Disability Services forms are available in the Student Health Services Center.   Disability Services is Western New Mexico University’s liaison for students with disabilities. There is no fee for services. Hours are 8 am to noon and 1 pm to 5 pm.

Health Care Services

Health care is offered to current WNMU Students at the Student Health Services. Services include family planning, urine pregnancy testing, STD testing, birth control choices, Pap smears, physical exams for athletics and employment.  Up to five medical visits per semester are covered by student fees.   After the maximum visits have been used, there is a fee for service of $15.00, which is due at the time of the appointment.  All medications, lab work, x-rays, referrals, etc., that are not covered by Title X are the responsibility of the student.  Student ID must be presented at the time of each visit. Hours are 9 am to 4 pm daily.

Student Life – The MASA (Multicultural Affairs and Student Activities)

The Office of Multicultural Affairs/Student Activities, in conjunction with the entire WNMU community, supports and encourages all students in achieving their educational goals. The Director of Multicultural Affairs/Student Activities is a liaison between the students and the university to facilitate communication, programs, and activities that enhance student life.

This office maintains active liaison with all student organizations and regional schools. Western New Mexico University understands and promotes the awareness of our diversity through the celebrating of but not limited to:  African American/Black History, Mexican/Chicano/Hispanic, Native American, Asian American, and Women's History, etc.

Student Life at WNMU is equally important. This office nourishes social life on campus through a variety of activities, including dances, crafts, movies, tournaments, lectures, tailgate parties, and other signature events such as Spirit Week, Homecoming, and the Great Race.

Student Organizations and Activities

Special-interest organizations and the Student Activities Office promote social life on campus through a variety of entertainments for the student body, including dances, tournaments, lectures, intramurals and other special events. The Student Activities office initiates a monthly student activities calendar complete with all information concerning special events, activities, and other campus news.

Student organizations at WNMU are sanctioned according to the provisions of the Associated Students Constitution and include religious clubs, honorees, service organizations, academically-oriented groups and social clubs. Membership is restricted only by the by-laws of the individual organization.

Student Publications

Editorial staff works with the Mustang staff to edit the student newspaper, the Mustang. Working scholarships are awarded to the editors. Applications for this position must be made to the Student Affairs and Enrollment Management Office.

Student Code of Conduct

Introduction

The Student Code of Conduct exists:

1)    to define the behavioral rights and responsibilities of Western New Mexico University (University) students and Recognized Student Organizations,

2)    to foster and enhance the academic mission of the University,

3)    to protect the rights of all University students, faculty, and staff,

4)    to protect property of the University,

5)    to protect the University community from disruption and harm, and

6)    to encourage appropriate standards of individual and group behavior.

Scope

The right of all students to seek knowledge, form opinions, and freely express their ideas is recognized by the University. The Student Code of Conduct applies to student conduct and will not be used to discipline the lawful expression of ideas.

These regulations shall apply to all students and Recognized Student Organizations as defined in this policy of the University and shall be deemed a part of the terms and conditions of admission and enrollment of all students.

The University’s jurisdiction regarding discipline is generally limited to the conduct of any student or Recognized Student Organization that occurs on University premises or while participating in University programs or University-sponsored events, including online classes, University Housing, and study-abroad or exchange programs. However, the University reserves the right to impose discipline based on any student conduct, regardless of location, that may adversely affect the University community.

University disciplinary proceedings may be instituted based upon a student’s alleged conduct that, if committed, would violate criminal law or this Student Code of Conduct without regard to the pendency of civil or criminal litigation. Proceedings under this Student Code of Conduct may be carried out prior to, simultaneously with, or following civil or criminal proceedings at the discretion of the Vice President of Student Affairs and Enrollment Management or designee.

Authority

The University Board of Regents has given the University Vice President of Student Affairs and Enrollment Management the final responsibility and authority to enforce University regulations and policies, as well as state and federal law, related to the conduct of students.

1)    Recognized Student Organizations (RSO) are also regulated under this authority.

2)    The following procedures are designed to promote fairness and will be adhered to as faithfully as possible. If exceptional circumstances dictate variation from these procedures, the variation will not invalidate a decision unless the variance prevents a fair hearing or abrogates the rights of a student.

3)    Failure of a student or Recognized Student Organization to comply with federal or state laws or University regulations and policies may subject violator(s) to appropriate action by University authorities and appropriate civil and criminal authorities. A determination of a serious violation of established laws or University regulations may be recorded in the individual’s or the organization’s disciplinary record in the Office of Vice President of Student Affairs and Enrollment Management and in the Office of the Registrar if the student is suspended or expelled.

Definition of Related Terms

1)    Academic Integrity Committee (AIC) – A Hearing Body comprised of students, faculty, and staff, formed to review charges of academic dishonesty.

2)    Administrative Hearing – A proceeding conducted before a hearing officer, at which time the hearing officer reviews the information presented and makes a finding of “responsible” or “not responsible.” This person will not be the Vice President of Student Affairs and Enrollment Management.

3)    Advisor – Any one person (unrelated to the case at issue) chosen by the Charged Student to assist him or her throughout the disciplinary process.

4)    Charge – Communication in writing which advises the student or Recognized Student Organization of allegations of violation(s) of the Student Code of Conduct.

5)    Charged Organization – Any Recognized Student Organization which has been charged with an alleged violation of the Student Code of Conduct.

6)    Charged Student – Any student who has been charged with an alleged violation of the Student Code of Conduct.

7)    Class day- Any day that either classes or final exams are scheduled. Saturday class days and official University closure(s) will not be counted in establishing time periods under the Student Code of Conduct.

8)    Complainant – Any person who makes a complaint or reports a violation of the Student Code of Conduct or other University regulations and policies.

9)    Consent - Agreement or approval, freely and actively given in mutually understandable actions or words.

10) Disciplinary Probation - A period of time during which the student is considered not in good standing. Restrictive conditions may be imposed as an element of probation and vary according to the severity of the offense. Restrictive conditions include, but may not be limited to, the following: denial of the privilege to occupy a position of leadership or responsibility in any University Recognized Student Organization, publication, or activity, or ability to represent the University in an official capacity or position. If the student is found “responsible” for another violation of the Student Code of Conduct during the period of Disciplinary Probation, a sanction of suspension or expulsion from the University may be imposed.

11) Formal Hearing – A hearing before a Hearing Officer or Hearing Body.

12) Good Standing- A student who is free of academic or Disciplinary Probation.

13) Guest(s) – Any individual (student or non-student) invited by a Western New Mexico University student attending a University-sponsored event or utilizing University facilities.

14) Hearing Body- A committee established to resolve allegations of violations of the Student Code of Conduct and, if so determined, to recommend sanctions. The Student Conduct Committee and the Residential Living Judicial Committee are Hearing Bodies.

15) Hearing Officer – An individual designated by be the Vice President of Student Affairs and Enrollment Management to resolve allegations of violation of the Student Code of Conduct. This individual shall be the chair of the Student Conduct Committee and ensure that procedures are in compliance. This individual will not be the Vice President of Student Affairs and Enrollment Management.

16) Housing – A residence in a University-operated facility.

17) Impacted Person – A person who is the victim of an alleged violation of the Student Code of Conduct.

18) Impacted Student/Victim – A student who is the victim of an alleged violation of the Student Code of Conduct.

19) Premises – All land, buildings, facilities, and other properties in the possession of or owned, used, leased, or operated by the University or one of its direct support organizations.

20) Preponderance of Information – Evidence, considered as a whole, that indicates the facts sought to be proved are more likely than not.

21) Public Intoxication – A person is publicly intoxicated if he/she appears in a public place under the influence of alcohol, narcotics or other drug to the degree that he/she endangers himself/herself or another person or property, or by boisterous and offensive conduct annoys another person in his/her vicinity.

22) Recognized Student Organization (RSO) - A group of students who have complied with the requirements for recognition as a group by the University.

23) Release of Education Records to a Third Party – A document that a student may sign to give permission to the Vice President of Student Affairs and Enrollment Management, or designee, to discuss or release the student’s behavioral, student conduct or judicial process records to persons indicated on the document.

24) Residential Living Judicial Committee (RLJC) – A Hearing Body comprised of residential students established to review charges of student conduct violations which occur in Housing.

25) Student – All persons enrolled through Western New Mexico University, full-time or part-time, degree-seeking or non-degree seeking, on campus, through distance learning or as part of an international program.

26) Student Conduct Committee (SCC) –A Hearing Body comprised of students, faculty, and staff established to review charges of student conduct violations.

27) Student Conduct Committee Hearing – A disciplinary proceeding conducted before the Student Conduct Committee, during which information is presented and reviewed to address the alleged violation(s) of the Student Code of Conduct.

28) Student Conduct Review Conference – A conference between the Charged Student and the Hearing Officer to explain the Student Conduct Review process.

29) Summary Resolution Procedure – An informal process for the student who chooses to accept responsibility for his/her actions and accepts responsibility for at least one of the charge(s) as presented.

30) Transcript Overlay – A notation on a student’s University transcript that states the student is not in good disciplinary standing.

31) University – Western New Mexico University, including all of its campuses, centers and off-site locations.

32) University Community – The students, faculty and staff of the University.

33) University Official – Any person employed by the University to perform assigned teaching, research, administrative, professional or other responsibilities.

Prohibited Conduct

The following actions, including complicity to commit these actions, constitute conduct for which a student, a group of students, or a Recognized Student Organization may be subject to disciplinary action, whether such actions are engaged in, on, or off University premises:

1)    Academic Dishonesty

a)    Cheating, includes, but is not limited to:

i)     intentionally using or attempting to use any unauthorized assistance (including, but not limited to materials, communication of information during an academic exercise, notes, study aids or devices) in an academic exercise, including, but not limited to, quizzes, tests, or examinations;

ii)    use of sources beyond those authorized by the instructor in writing papers, preparing reports, solving problems, or carrying out other assignments;

iii)   the acquisition, without permission, of tests or other academic material belonging to a member of the University faculty or staff;

iv)  engaging in any behavior specifically prohibited by a faculty member in the course syllabus or class discussion;

v)    submitting work that has been purchased or borrows generously from work submitted in a previous or concurrent class, except where expressly permitted by the instructor;

vi)  communication to another through written, visual, electronic, or oral means;

vii) selling notes, handouts, or other materials without authorization or using them for any commercial purpose without the express written permission of the University and the instructor;

viii)        falsifying or misrepresenting your academic work;

ix)  plagiarism, which is using work appropriated without any indication of the source; or

x)    Knowingly helping another student violate academic behavior standards.

2)    Arson

a)    Intentionally or recklessly causing a fire that may result in damage to the Premises

3)    Falsification/Fraud/False Testimony

a)    Withholding related information, or furnishing false or misleading information (oral or written) to University officials, University and non-university law enforcement officers, faculty, or staff

b)   Possession, use or attempted use of any form of fraudulent identification

c)    Forgery, alteration or misuse of any University document, material, file, record or instrument of identification, including the University’s name or logos

d)   Deliberately and purposefully providing false or misleading verbal or written information about another person

e)    Falsifying, distorting, or misrepresenting information during proceedings under the Student Code of Conduct, including knowingly initiating a false complaint

4)    Disruptive Conduct

a)    An act that impairs, interferes with, or obstructs the University or any part thereof or the rights of other members of the University community, including but not limited to obstructing or disrupting teaching, research, administrative or public service functions.

b)   Any act which deliberately impedes or interferes with the normal flow of pedestrian and vehicular traffic.

c)    Misuse of any University safety equipment, firefighting equipment, or fire alarms.

d)   A false report of an explosive or incendiary device, which constitutes a threat or bomb scare.

e)    An act, which aids, abets, or procures another person to obstruct or disrupt the teaching, research, administrative and/or public functions.

f)     Behavior that disrupts the study, sleep, privacy, or safety, of University community members.

5)    Personal Abuse

a)    Physical harm or threat of physical harm to others or against oneself.

b)   Harassment, defined as conduct, including electronic or written communication, which is so severe or sufficiently persistent or pervasive that it undermines the roles of faculty and staff or so detracts from the Impacted Student’s educational experience that a reasonable person with the same characteristics of the victim of the harassing conduct would be adversely affected to a degree that interferes with his or her ability to participate in, or realize the intended benefits of, employment, a University activity or resource.

c)    Direct verbal or written abuse, threats, intimidation, coercion and/or other conduct that endangers the health, safety, or wellbeing of others.

d)   Retaliation against complainant(s) or other person(s) alleging misconduct.

6)    Sexual Misconduct or Abuse

a)    Engaging in nonconsensual sexual conduct which occurs on or off the Premises.

b)   Taking sexual advantage of a person who is unable to provide consent.

c)    An attempted act of sexual misconduct or abuse.

d)   Unwelcome sexual advances, requests for sexual favors, or conduct of a sexual nature which would be considered harassment as defined in Section 5.b.

e)    Exposure of one’s body in such a manner that another person reasonably could be offended or to display sexual behavior which another person reasonably finds offensive.

f)     Trespassing, spying, or eavesdropping activities of a sexual nature.

g)   Attempting to commit by solicitation sexual acts with a minor; by verbal, written, or electronic means.

7)    Theft or Property Damage

a)    Unauthorized use, possession, or services of personal or public property.

b)   Damage or defacing of University property or Premises or the property of another person whether or not it is on University premises.

c)    Attempting to repair damages to Premises without prior authorization from University officials.

8)    Hazing

Any action or situation which recklessly or intentionally endangers the mental or physical health or safety of a student for purposes including, but not limited to, initiation or admission into or affiliation with, or as a condition of continued membership in, a University recognized group or organization. Express or implied consent of the Impacted Student/Victim will not be considered as a defense.

9)    Unauthorized Use of Keys or Entry

a)    Unauthorized or attempted entry or continued presence in any room, building, motor vehicle, trailer or machinery without proper authorization.

b)   Duplication or improper use of keys to any University premises.

c)    Assisting with the unauthorized entry of others into any University premises.

10) Controlled Substances, Drug Paraphernalia and other Substances

a)    The possession, use, consumption, cultivation, manufacture, sale, or distribution of any drug or drug paraphernalia, or prescription drug not prescribed to the student.

b)   The delivery or attempt to deliver or obtain any drug or drug paraphernalia.

c)    A violation of any applicable local, state, or federal law relating to drugs or drug paraphernalia, as defined in Chapter 30, Article 31 New Mexico Statutes.

d)   The misuse of a prescription drug.

e)    The un-prescribed use, inhalation or ingestion of a substance that will alter a student’s mental state.

11) Alcohol

a)    Public intoxication.

b)   The use, possession, sale or distribution of alcoholic beverages other than as expressly permitted by law, University regulations and the University Drug and Alcohol Policy.

12) Violation of the Housing Alcohol Policy. Weapons, Firearms or Dangerous Materials

a)    Use or possession of firearms, ammunition, or other dangerous weapons, of biological or corrosive substances or materials, or of bombs, explosives, or incendiary devices, except as authorized on University owned or affiliated property or at University-sponsored or University-related activities.

b)   Possession or use of fireworks that are outside the limits established by Silver City Ordinance(s) which are disruptive, explosive, or corrosive on University premises or at University sponsored or related activities.

13) Campus Disturbances, Demonstrations, Parades, or Picketing

Unlawful interference with academic freedom and freedom of speech of any member of the University community, as well as intentional interference with the educational function of the University is prohibited.

14) Computer Misuse and Telecommunications Resources

a)    Violations of this provision include, but are not limited to:

i)     Unauthorized entry into a file, to use, read, or change the contents, or for any other purpose.

ii)    Unauthorized transfer of a file.

iii)   Use of another individual’s identification or password.

iv)  Use of computing facilities and resources to interfere with the work of another student, faculty member or University Official.

v)    Use of computing facilities and resources which would be considered harassment as defined in Section 5.b.

vi)  Use of computing facilities and resources to interfere with normal operation of the University computing system.

vii) Use of computing WNMU Acceptable Use Policy (AUP) for Computing Resources.

15) University Designated Student Residence Violations

Violations of any policy, rule or regulation governing University student residences, as well as the housing rental agreement

16) Noncompliance with an Official Request

Failure to comply with University regulations, policies or lawful directives of University officials, or law enforcement officers acting in the performance of their duties is prohibited.

17) Disregard for the Student Code of Conduct Process

Action which interferes with or obstructs the Student Code of Conduct Process or acts which constitute violation of sanction(s), failure to complete sanction(s) or violation of disciplinary probation.

18) Violation of Public Law

Violation of any federal, state, or local law, rule, regulation, or ordinance is prohibited. The University does not normally take disciplinary action for off-campus violations, but it retains the right to act in special cases. Disciplinary action imposed by Western New Mexico University may precede and may be in addition to any penalty that might be imposed by an off-campus authority.

19) Complicity

To be associated with or to be present during the commission of any act by another that constitutes a violation of University policy or, if the behavior is considered to constitute permission, to contribute to or to condone a violation of a University regulation or policy.

20) Responsibility for Guest(s) of Student

Any Student will be held accountable for any damage or violation of University regulations and policies by the Student’s guest(s).

Interim Suspension

1)    Authority of University

a)    The Vice President of Student Affairs and Enrollment Management or designee is authorized to determine if an alleged violation by a student or a Recognized Student Organization warrants an interim suspension or removal from the University or from Housing at any time prior to the conclusion of the University’s disciplinary process, including the appeal process. The criteria used in making this determination are:

i)     Whether the student or Recognized Student Organization poses an ongoing threat of harm to, disruption of, or interference with the normal operations of the University; and

ii)    Whether interim suspension is necessary to protect the health (physical and mental), safety, or general welfare of the University community or to preserve University property.

2)    Student Interim Suspension

a)    An interim suspension means a student cannot be on University property, cannot attend classes (including online classes), programs, or events, and cannot use University facilities. An interim suspension may also include removal from Housing. An interim suspension requires the student be notified in writing as soon as practicable. A hearing on the interim suspension will be held within five (5) class days of the implementation of the interim suspension. The Student has three (3) class days to make a written request to appeal the Interim Suspension. The appeal of the interim suspension will be heard by the Vice President of Student Affairs and Enrollment Management within three (3) class days of receipt of the appeal. The hearing may be delayed due to a semester break or closing of the University. The student’s appeal of the Interim Suspension must be based on one of the following:

i)     an egregious error pertaining to the student’s involvement; or

ii)    a contention that the violation, even if proven, does not pose a threat to the health, safety, or general welfare of the University community and thus does not warrant an interim suspension.

b)   If it is determined by the Vice President of Student Affairs and Enrollment Management or designee that an interim suspension is not appropriate, the student’s status will be reinstated and the conduct process will commence in accordance with the Student Code of Conduct.

c)    The hearing to address the underlying charge for the interim suspension will be addressed in accordance with the Student Code of Conduct.

3)    Recognized Student Organization(s) Interim Suspension

a)    An interim suspension of a Recognized Student Organization means an immediate ban of all activities, programs, social events, funding requests, and budget expenditures of the group. If permitted by the Vice President of Student Affairs and Enrollment Management or designee, the suspended organization may be allowed to conduct business meetings while awaiting a hearing of the alleged violation of the Student Code of Conduct. A hearing on the interim suspension will be held within five (5) class days of incident. The Recognized Student Organization has three (3) class days to make a written request to appeal the imposition of the interim suspension. The appeal of the interim suspension will be heard by the Vice President of Student Affairs and Enrollment Management within three (3) class days of receipt of the appeal. The hearing may be delayed due to a semester break or closing of the University. The Recognized Student Organization’s appeal of the interim suspension must be based on one of the following:

i)     an egregious error pertaining to the Recognized Student Organization’s involvement; or

ii)    a contention that the violation, even if proven, does not pose a threat to the health, safety, or general welfare of the University community and thus does not warrant an interim suspension.

b)   If it is determined by the Vice President of Student Affairs and Enrollment Management or designee that an interim suspension is not appropriate, the Recognized Student Organization’s status will be reinstated and the conduct process will commence as per the Student Code of Conduct.

c)    The hearing to address the charge which is the basis for the interim suspension will be addressed in accordance with the Student Code of Conduct.

Charged Student’s Rights

The following rights shall be explained to each Charged Student prior to the commencement of any conduct hearing:

1)    The Charged Student shall be afforded written notice of alleged violation(s). The University will communicate using the student’s electronic University email address, with return receipt, and the last mailing address provided by the student to the Office of the Registrar. Notice will be mailed through the United States Postal Service by First Class mail, as well as a certified letter. If the student does not acknowledge receipt of notice, the University will assume the student received the notice five (5) class days after the First Class letter was mailed. Notice shall include:

a)    the student’s name and address,

b)   date, time and location and nature of the proceeding of the hearing,

c)    the alleged violation(s) of the Student Code of Conduct, and

d)   a copy of the Charged Student's Rights detailed in Student Code of Conduct.

2)    If a student wishes to bring in witnesses, their names are to be included in the written paperwork submitted before the hearing. Only "first-hand" witnesses will be allowed. Witnesses will wait outside of the room to be called when the committee is ready to hear them.

3)    An attorney may accompany the student while the student is presenting his or her case but may observe only. If the student will be accompanied by an attorney, the attorney's name and contact information is to be included in the initial paperwork the student submits to the Hearing Officer. If the attorney attempts to intimidate the committee members or Hearing Officer in any way, he or she will be asked to leave the hearing. In this event, the hearing will be terminated, to be resumed only with the University attorney present.

4)    The student has the right to have an advisor present. The advisor may not speak directly to the committee or to the Hearing Officer. If the advisor disrupts or interferes with the hearing in any way, the advisor will be asked to leave. The hearing will continue in the absence of the advisor.

5)    The Charged Student has the right to question any witnesses. The Charged Student will provide, in written form, the questions he/she intends to ask the witnesses to the Hearing Officer at least 24 hours after the Conduct Review Conference. The Hearing Officer has discretion as to whether a question will be allowed. The Hearing Officer has discretion in determining who will be asking the questions, whether the Hearing Officer or the Charged Student. During the hearing if new information comes to light, the Charged Student will be able to submit questions in writing to the Hearing Officer for consideration. These questions can be asked by the Charged Student, the Hearing Officer, or not at all, at the discretion of the Hearing Officer.

6)    If the charges against the Charged Student are sexual in nature, the Charged Student may only submit written questions to the Hearing Officer to be asked of the Impacted Student/Victim. The Hearing Officer has the discretion to determine whether a question will be asked.

7)    Communication regarding the case will be made directly with the student.

8)    All hearings shall be conducted on the assumption that the Charged Student is not in violation. The burden of proof shall not be upon the Charged Student who is subject to the hearing.

9)    During the Conduct Review Conference, the Charged Student may inspect any available information presented in support of the charges and may take notes.

10) The University cannot compel any person to attend a student disciplinary hearing on behalf of the Charged Student. The Charged Student is responsible for arranging for his or her own witnesses and for presenting information during the proceeding. The Charged Student may hear and question adverse witnesses who testify at the hearing, at the discretion of the Hearing Officer, except in cases of sexual misconduct or abuse. The Hearing Body shall have the authority to limit the number of witnesses in order to avoid unreasonable delays where the testimony of these witnesses is repetitious or irrelevant.

11) The Charged Student shall not be required to present self-incriminating information.

12) A finding of “responsible” or “not responsible” on the charges shall be based solely on the information presented at the hearing. The finding of “responsible” shall be based on a preponderance of the information.

13) Should the Hearing Body determine a finding of “responsible,” prior conduct history may then be reviewed or used in determining sanctions.

14) The results of any formal hearing shall be provided verbally following the deliberation, and in writing to the student within five (5) class days following the hearing.

15) Except in cases where the Vice President of Student Affairs and Enrollment Management or designee determines that the safety, health, or general welfare of any part of the University community is at risk necessitating an interim suspension, the student’s enrollment status shall remain unchanged pending the University’s final decision in the matter. Notwithstanding, a hold will be placed on the student’s records pending the outcome of the case.

16) An appeal of the outcome of a conduct case must be based on one or more of the following causes:

a)    Due process errors including the University’s failure to provide the student with notice or an opportunity to be heard; or

b)   New information can be provided that was not available at the time of the original proceeding.

Impacted Student/Victim’s Rights

To ensure fairness to students impacted by acts of violence and sexual assault throughout the disciplinary process, the University has established the following position:

1)    An Impacted Student/Victim will receive notice of the hearing no less than five (5) class days prior to the date of the hearing.

2)    An attorney may accompany the Impacted Student/Victim, but may observe only. If the Impacted Student/Victim will be accompanied by an attorney, the attorney’s name and contact information is to be included in the initial paperwork the Impacted Student/Victim submits to the committee. If the attorney attempts to intimidate the Hearing Officer or committee members in any way or to disrupt the proceeding, he or she will be asked to leave the hearing. In this event, the hearing will be terminated, to be resumed only with the University attorney present.

3)    An Impacted Student/Victim may have one person of his or her choice accompany them throughout the Student Code of Conduct disciplinary process. This person will act as a support person or advisor but will not represent the Impacted Student/Victim. Moreover, the person will not be allowed to address the Hearing Officer or Hearing Body on behalf of the Impacted Student/Victim.

4)    An Impacted Student/Victim may submit a list of questions related to the alleged incident, at least 24 hours prior to the hearing. However, the Hearing Officer or Hearing Body shall not be required to ask these questions of the Charged Student. The Hearing Officer has discretion as to whether a question will be allowed and will ask the questions.

5)    An Impacted Student may not have his or her past conduct, including sexual history, considered when making a determination as to “responsible” or “not responsible” for the Charged Student. The issue of relevancy of the Impacted Student’s/Victim’s past conduct shall be determined by the Hearing Officer or Hearing Body during the deliberation.

6)    An Impacted Student/Victim may make a “Student/Victim Impact Statement.” This statement may include how the student/victim has been impacted by the alleged incident, but shall not contain any reference to sanction(s) for the Charged Student. This information may be used only in the sanctioning phase of deliberations if the Charged Student is found responsible for violating the Student Code of Conduct.

7)    Where the student conduct review process addresses an allegation of sexual misconduct or abuse, the Clery Act provides that both the Impacted Student/Victim and the Charged Student must be informed of the final outcome of the student conduct review process without a commitment to protect the confidentiality of the information. The "final outcome" means only the final determination with respect to the alleged sexual misconduct or abuse and any sanctions that are imposed against the Charged Student. If the Impacted Student/Victim is deceased, the next of kin shall be considered as the alleged Impacted Student/Victim for purposes of this paragraph.

8)    When the Charged Student is alleged to have committed sexual misconduct or abuse, the Impacted Student/Victim may appeal the outcome of a conduct hearing in writing within three (3) class days from the date of the decision letter by filing a written appeal. If there is an appeal filed by either the Impacted Student/Victim or Charged Student, the other student will be notified of the filing of the appeal and the final outcome.

Procedures

The Board of Regents has delegated to the Vice President of Student Affairs and Enrollment Management authority to implement the Student Code of Conduct. All procedures will be consistent with the rights afforded to students in University disciplinary decisions.

1)    Charges

a)    No charges will be considered, and no charges can be filed under the Student Code of Conduct six (6) months or more after the date the alleged violation occurred except in cases where there are allegations of sexual misconduct or abuse, which may be considered no later than twelve (12) months after the date of the alleged sexual misconduct or abuse. The Vice President of Student Affairs and Enrollment Management may waive the time period for filing charges after making a finding in writing that waiving the time period for filing charges is in the best interest of the University.

b)   A review of possible charges may be initiated in the following ways:

i)     Any individual may file a signed written statement to the Vice President of Student Affairs and Enrollment Management’s Office concerning an alleged violation(s) of the Student Code of Conduct. The statement should include all information and details specific to the incident including dates, times, location and the names of any witnesses. The information will be reviewed by the Vice President of Student Affairs and Enrollment Management or designee to determine whether Student Code of Conduct charges will be filed or if alternative action is appropriate;

ii)    Any information that comes to the attention of the University in any manner, including any electronic social media, that an alleged violation of the Student Code of Conduct is reported to have occurred;

iii)   The University may also amend its charge(s) or file new charges based on information obtained through an outside proceeding, additional investigation, or other credible sources where that information is relevant to activity adversely affecting the University community;

iv)  An admission of guilt in any proceedings of the University is conclusive for adjudicating a Student Code of Conduct violation; or

v)    A verdict of guilty, adjudication withheld, a plea of guilty or similar disposition in a court of law by a Charged Student shall be deemed conclusive that the student is “responsible” for the purpose of University proceedings.

c)    Upon review of the information to determine if there are reasonable grounds to believe that the allegations of the complaint are true, the Vice President of Student Affairs and Enrollment Management or designee may:

i)     Invoke an Interim Suspension; or

ii)    Direct the University to commence conduct proceedings.

d)   At any time after making the determination to commence proceedings, the Vice President of Student Affairs and Enrollment Management or designee may place a disciplinary hold on the records and registration of the Charged Student until the sanction(s) have been resolved. No student may modify his or her registration status in any way or request transcripts while a disciplinary hold is in place.

e)    A student’s conduct case record will be retained in the Office of the Vice President of Student Affairs and Enrollment Management in accordance with the records retention schedule promulgated by the New Mexico Higher Education Department.

f)     The release of student disciplinary records will be governed by applicable federal and state laws regarding the privacy of education records.

2)    Notice

a)    The Charged Student will be given written notice of the alleged violation(s) of the Student Code of Conduct (i.e. Charge Letter). no later than five (5) class days prior to the Conduct Review Conference. The official University email address and/or the address provided by the student to the Office of the Registrar will be used for all correspondence. If the student does not acknowledge receipt of notice, the University will assume the student received the notice five (5) class days after the first class letter was mailed. The notice will be sent by three means:

i)     student's Official University email,

ii)    first class mail, and

iii)   certified letter.

b)   The Hearing Officer may place a disciplinary hold on student records prohibiting the registration of any student who fails to respond to an official request from the Vice President of Student Affairs and Enrollment Management or designee. All pending disciplinary matters must be resolved prior to the awarding of any degree or certificate. The written notice will include the following:

i)     The Charged Student’s name, University identification number, and address;

ii)    A description of the alleged violation(s) including date(s), time(s),and place(s) of the incident(s) and the resulting charges;

iii)   Source(s) of information;

iv)  A copy of the Charged Student’s rights and conduct process in the Student Code of Conduct;

v)    Notice of the opportunity to review materials received by the University concerning the alleged violations; and

vi)  Notice to attend a Conduct Review Conference to clarify rights and procedures.

3)    Conduct Review Conference

a)    The Charged Student will receive a notice to attend a required Conduct Review Conference with the designated staff of the Vice President of Student Affairs and Enrollment Management or of Housing and Residence Life to discuss the charges. The notice shall also state the Charged Student has the opportunity to inspect all information no less than three (3) class days prior to the Conduct Review Conference and shall provide to the Vice President of Student Affairs and Enrollment Management or designee with any information related to the alleged violation(s) of the Student Code of Conduct. The Charged Student may be accompanied by the Charged Student’s advisor when inspecting the information and at the Conduct Review Conference. Although the advisor may be present at the Conference, the advisor may not speak on behalf of the Charged Student or otherwise participate in the Conference.

b)   If the Charged Student fails to schedule or attend the Conduct Review Conference within three (3) class days of receipt of the notice, a hearing will be scheduled for the Charged Student according to his or her class schedule.

c)    A Charged Student who leaves the University or withdraws from a class before a disciplinary matter is resolved will have a hold placed on his or her record that will prohibit the student from future enrollment and the release of transcripts until such time as the matter is resolved.

d)   The Charged Student will receive information, along with the notice regarding the Student Conduct Review Process, which includes the student’s rights and the opportunity to inspect or review the information known at the time charges are prepared.

e)    At the conclusion of the Conduct Review Conference, the Vice President of Student Affairs and Enrollment Management or designee shall inform the Charged Student of the options for resolution of the disciplinary charge(s). These options are: case dismissal, summary resolution, or a formal hearing.

i)     If the charges are dismissed, no further action will be taken by the University and the Charged Student will be notified in writing of the dismissal.  The student will be returned to the status that was reflected in his/her record prior to the charge.

ii)    If the Charged Student chooses to accept responsibility for at least one of the charges, the Vice President of Student Affairs and Enrollment Management or designee shall determine sanctions in accordance with the Student Code of Conduct through a Summary Resolution Procedure. The Charged Student will be notified in writing of the University’s acknowledgement of the Charged Student’s acceptance of responsibility and of the sanctions to be applied. The Charged Student must sign a form acknowledging the waiving of the 24-hour consideration period and of rights to a formal hearing.

iii)   If the Charged Student chooses to request a formal hearing, the Charged Student will be notified in writing of the University’s acknowledgement of the Charged Student’s decision to proceed to a formal hearing. The notification will also provide the Charged Student with information concerning the formal hearing process.

f)     The Charged Student will have 24 hours from receipt of the written notice describing the outcome of the Conduct Review Conference to inform the Vice President of Student Affairs and Enrollment Management or designee, either by email notification or by written notice, whether the Charged Student chooses a hearing before a Hearing Officer or the Student Conduct Committee. For violation(s) of the Housing contract the Residential Living Judicial Committee will preside over the proceedings.

g)   If additional information becomes available regarding the case following the Conduct Review Conference, the Charged Student will be given the opportunity to review the information prior to the formal hearing. In circumstances where a case is more complex, the University may determine the type of hearing to be utilized for resolution of the case. This determination will be made at the Conduct Review Conference.

4)    Composition of Student Conduct Committee

a)    The Student Conduct Committee shall be comprised of a Hearing Officer, two faculty members, two staff members, and two student members.

b)   A pool of members for the Student Conduct Committee shall be appointed by the three governance bodies as follows:

i)     The faculty members shall be appointed by the Faculty Senate, and serve a term of one academic year. The Faculty Senate will appoint two members from each College.

ii)    The staff members will be appointed by Staff Senate, and serve a term of one academic year. Staff Senate shall appoint one person from every job classification.

iii)   The student members shall be appointed by the Associated Students of Western New Mexico University, and serve a term of one academic year. The Associated Students of Western New Mexico University will appoint 5 members.

c)    All members will be trained in the Student Code of Conduct, University Policies and the procedures used during Student Conduct Committee Hearings.

d)   Student Conduct Committee Hearing Officer and members will be chosen from the pool of nominated persons by the Vice President of Student Affairs and Enrollment Management.

5)    Formal Hearings

a)    There are two types of formal hearings: administrative hearings before a Hearing Officer and hearings before a Hearing Body.

b)   Hearings are scheduled no sooner than five (5) class days and no later than fourteen (14) class days following the Conduct Review Conference; at the discretion of the Hearing Officer and due to extenuating circumstances, the hearing may be delayed. A student may waive, in writing, the scheduled time period and have the case heard immediately by the Hearing Officer following the Conduct Review Conference.

c)    Adjudication proceedings under the Student Code of Conduct are administrative in nature; therefore, the New Mexico Evidence Code, the New Mexico Rules of Civil Procedure, and the New Mexico Rules of Criminal Procedure shall not apply in student conduct hearings.

d)   All hearings, wherein the Charged Student has the potential for receiving a sanction of suspension or expulsion from the University, will be digitally recorded, and these recordings will serve as the official verbatim record of the proceeding. Videotaping of any hearing is prohibited.

e)    The Hearing Body determines responsibility of a violation of the Student Code of Conduct. This decision is determined by a preponderance of the information presented. The Hearing Body recommends sanctions when necessary to the Vice President of Student Affairs and Enrollment Management or designee. In administrative hearings, the Hearing Officer determines responsibility and the sanction.

f)     Prior records of disciplinary action, Impacted Student/Victim statements, and past criminal convictions are considered by the Hearing Body only in the sanctioning phase of deliberations if the student is found “responsible,” with the exception(s) as described in the Impacted Student/Victim’s Rights.

g)   If the Charged Student fails to attend his or her scheduled hearing, the case will be heard in the student’s absence and the student will be informed of the decision in writing.

h)   In cases involving multiple students charged, information provided at one hearing may be used as evidence in the related case(s). When two or more individual cases arise from the same incident, those cases may be heard jointly at the discretion of the Vice President of Student Affairs and Enrollment Management or designee.

i)     Previously unknown or undisclosed information obtained in a hearing may result in subsequent charges and potentially result in another hearing.

j)     Prior to the subsequent hearing, the student will be permitted to inspect any additional information received by the Hearing Officer, or committee, or council.

k)    Participants in a hearing may include the Charged Student, the Hearing Body, witnesses (upon call of the Hearing Body), and the Impacted Student/Victim.

l)     The Charged Student shall have an opportunity to inspect all information to be presented at the hearing no later than three (3) class days before the scheduled date of the hearing.

6)    Administrative Hearings

a)    Administrative hearings shall be conducted by a Hearing Officer designated by the Vice President of Student Affairs and Enrollment Management.

b)   The Charged Student shall be informed of the Hearing Officer assigned to his or her case and shall have the opportunity to challenge the impartiality of the individual within three (3) class days of notification. The student shall state in writing the basis for such challenge. The Vice President of Student Affairs and Enrollment Management shall determine whether the Hearing Officer is impartial. A Hearing Officer determined not to be impartial will be excused; however, indiscriminate challenges shall not be permitted. In the event that a student has opted not to challenge the impartiality of a Hearing Officer within the allotted three (3) class days, the assigned Hearing Officer shall remain as assigned.

c)    The Vice President of Student Affairs and Enrollment Management or designee may refer cases directly to the Hearing Body.

d)   At an Administrative Hearing, a Hearing Officer shall determine the finding of responsibility of the violation(s) of the Student Code of Conduct. If found “responsible,” the Charged Student will be given an appropriate sanction by the Hearing Officer.

7)    Hearings by a Hearing Body

a)    The Student Conduct Committee shall include University faculty, staff, and students. Student membership on the Residential Living Judicial Committee shall only include residential students.

b)   The following order of presentation is recommended for use in hearings. The order of business may be adjusted by the Hearing Officer.

i)     Introduction of the Hearing Body and Charged Student.

ii)    Presentation of charges by the Hearing Body.

iii)   The student pleads “responsible” or “not responsible” to the alleged violation(s). If the student pleads “responsible” the hearing is over and the sanction phase begins.

iv)  Opening statement of the Charged Student.

v)    Questions directed to the Charged Student by the Hearing Body.

vi)  Presentation of material witnesses by the University, followed by questioning of those witnesses by both parties, at the discretion of the Hearing Officer, except in cases involving students impacted by an act of violence. Each witness is dismissed from the proceeding after questioning and must leave the room.

vii) Presentation of material witnesses by the Charged Student, followed by questioning of those witnesses by both parties, at the discretion of the Hearing Officer, except in cases involving students impacted by an act of violence. Each witness is dismissed from the proceeding after questioning and must leave the room.

viii)        The Hearing Officer may limit the length of testimony of any witness or participant in the hearing if the information is redundant or irrelevant to the case.

ix)  Closing statement of the Charged Student.

x)    All persons are excused from the hearing room for deliberations except the Hearing Body. The Hearing Officer does not participate in the deliberations but may advise the Hearing Body as appropriate.

xi)  The Hearing Body considers only information introduced in the hearing. The decision of responsibility is based on the preponderance of information and is decided by a simple majority vote. In cases of a tie, the decision will be made in favor of the Charged Student. Previous violations are to be considered only in the sanctioning phase of deliberations.

xii) The decision of the committee as to responsibility and recommended sanctions is given to the Hearing Officer.

xiii)        The Hearing Officer makes the final decision on sanction(s) and communicates the decision in writing to the Charged Student within five (5) class days of the hearing.

xiv)       The student is informed of the right to appeal the decision of the Hearing Body.

c)    Postponement of the hearing will only be allowed at the discretion of the Vice President of Student Affairs and Enrollment Management or designee.

d)   Any participant including the Impacted Student/Victim, Charged Student, or an Advisor, determined by the Hearing Body to be unruly or disruptive to the hearing process will be removed from the hearing. A student may be subject to charges and a Charged Student may be subject to additional charges for violation of the Student Code of Conduct related to the removal from the hearing for unruly or disruptive behavior.

e)    The decision of the committee pertaining to responsibility shall be communicated in writing to the Charged Student.

8)    Witnesses

a)    Calling witnesses to support the charges against the Charged Student in an Administrative or Hearing Body Hearing is at the discretion of the Hearing Officer or Committee.

b)   Character witnesses may provide testimony in the form of a written statement.

c)    Witnesses may not serve as the advisor to an Impacted Student/Victim or Charged Student.

d)   Each party is responsible for arranging the attendance of witnesses to present testimony.

e)    Witnesses may include, but will not be limited to persons who can give a “first-hand” account of the incident.

f)     Witnesses who are victims of acts of violence will testify in accordance with the Impacted Student’s/Victim’s Rights section of the Student Code of Conduct.

g)   A student’s advisor may not testify as a witness.

9)    Disciplinary Sanctions

a)    The following sanctions or combination of sanctions (with or without appropriate modifications) may be imposed upon any student found to be “responsible” for a violation of the Student Code of Conduct:

i)     Reprimand – An official written warning that the student’s behavior is in violation of the Student Code of Conduct, and that if the student is subsequently found “responsible” for another such violation while on disciplinary warning, subsequent action may be imposed

ii)    Restorative Service Hours – Assignment to perform tasks or services under the supervision of a University department or community service agency

iii)   Educational Activities - An assignment of activities including, but not limited to, reflective or research papers, classes, seminars, or other such activities that address the subject matter of the violation as part of a sanction under the Student Code of Conduct

iv)  Counseling Assessment and Compliance – Referral for assessment (at the student’s expense) to a licensed mental health professional or counseling center for general mental health or other counseling issues. Students found responsible for alcohol, drug, or behavioral violations may be referred to the WNMU Counseling Office at the Student Health Services Center or to an outside agency or counselor based on the seriousness of the violation(s). Students must comply with all recommendations established as a result of any assessment resulting from the imposition of this sanction.

v)    Restitution – Payment to compensate for actual damages or loss of services to the University or the Impacted Student/Victim

vi)  Disciplinary Probation – A period of time during which the Charged Student is considered “not in good disciplinary standing.”  Restrictive conditions may be imposed as an element of probation and may vary according to the severity of the offense. Restrictive conditions include, but may not be limited to, the following: denial of the privilege to occupy a position of leadership or responsibility in any University Recognized Student Organization, publication, or activity, or the ability to represent the University in an official capacity or position. If the student is found “responsible” for another violation of the Student Code of Conduct during the period of Disciplinary Probation, a sanction of suspension or expulsion from the University may be imposed.

vii) Restrictions – Restrictions may be imposed on a student which include, but are not limited to, the following:

(1)  Participation in student clubs, groups, activities or events;

(2)  Entrance to University Housing areas or any other areas on campus or University property;

(3)  Prohibition of contact with specified person(s) within the University community;

(4)  Change in University Housing assignment (removal or reassignment of the student to another location in University Housing);

(5)  Exclusion or removal from Housing

Exclusion or removal may be permanent or may be for a specified period of time. If the student is excluded or removed from Housing, the Housing Agreement will be cancelled. The Terms and Conditions of the Housing Agreement regarding cancellation fees and proration of rental fees will apply; and

(6)  Removal from the classroom or the course, including but not limited to,  dismissal from the course or administratively assigned to another section

viii)        Suspension – A period of time when a student may not attend classes or participate in University related activities, whether the class or activity occurs on- or off-campus. The Office of the Registrar will be instructed to place an overlay on the student’s transcript during the period of suspension indicating the period of suspension. Further, while on disciplinary suspension, a hold will be placed on a student’s record to prevent registration. All assigned educational sanctions must be completed prior to the restoration of student privileges; otherwise, the disciplinary suspension will remain in effect.

ix)  Disciplinary Expulsion – Removes the student from his or her academic program and permanently separates the student from Western New Mexico University without the opportunity to graduate or to re-enroll. The Office of the Registrar is instructed to place an overlay on the student’s transcript permanently indicating the expulsion. Further, a hold will be permanently placed on a student’s record to prevent future registration.

x)    Withholding of registration, diplomas, transcripts, and other records.

b)   The following sanctions may be imposed upon groups or Recognized Student Organizations found to have violated the Student Code of Conduct:

i)     Those sanctions listed in Disciplinary Sanctions above.

ii)    Disciplinary Suspension or Disciplinary Expulsion of Recognized Student Organizations includes temporary or permanent loss of recognized status with the University.

iii)   Additional sanctions specific to Recognized Student Organizations which may be found in the organization’s constitution, or a national affiliate’s constitution, if applicable.

c)    Any sanction that separates a student from the University will be noted on that student’s academic transcript. A lesser sanction will not be noted on the transcript. The following notation will be added to the transcript while suspension or expulsion is in effect. “The student is not in good disciplinary standing with the University. For more information, contact the Vice President of Student Affairs and Enrollment Management’s Office.”

d)   Decisions regarding falsification of information for admission or re-admission to the University may be forwarded to the appropriate office for review of the application and for appropriate action regarding admission.

e)    A student who fails to complete sanctions will have a disciplinary hold placed on his or her record. This hold will affect the student’s ability to register for classes and the student may receive additional charges under the Student Code of Conduct. Disciplinary holds will not be removed until the sanctions are completed.

f)     A student may be asked to provide the Hearing Officer with a sanction status report.


Flow Chart for the Conduct Review Process

Appeal Process

1)    Appeal Requests
A student may appeal the outcome of a conduct hearing in writing within three (3) class days from the date of the decision letter by filing a written appeal. The appeal of the outcome of a conduct hearing shall be considered by the Vice President of Student Affairs and Enrollment Management. An appeal must be based on one or more of the following grounds:

a)    Due process errors involving the University’s failure to provide the student with notice and an opportunity to be heard, or

b)   New information can be provided that was not available at the time of the original proceeding.

2)    Appeal Hearings

a)    The necessity for an appeal hearing will be at the discretion of the Vice President of Student Affairs and Enrollment Management. This decision is based on the student’s written information provided in the appeal request. If an appeal is granted, the burden of proof rests with the student to show, by a preponderance of the information presented, that the grounds for an appeal have been met.

b)   If an appeal is permitted, the Appeal Hearing will be scheduled within ten (10) class days of receiving the written request for appeal unless good cause exists for deferring the scheduling more than ten (10) class days after receiving the noticed appeal.

c)    Students impacted by acts of violence may participate in the appeals process pursuant to the Impacted Student’s/Victim’s Rights Section of the Student Code of Conduct.

d)   Recommended sanctions by hearing bodies are reviewed for final action by the appropriate authority as outlined in the Student Code of Conduct.

3)    Appeal Decisions

a)    Based on information presented on appeal, the original determination may be upheld, modified, reversed, or a new hearing may be ordered.

b)   All appeal decisions are communicated in writing to the student within ten (10) class days of the appeal hearing, unless notification is given to the student that additional time is necessary for consideration of the record on appeal.

c)    Except in the case of an Interim Suspension, the student’s academic status will remain unchanged during the appeal or review process; however, University Housing status and other activities may be affected.

d)   The appeal decision of the Vice President of Student Affairs and Enrollment Management is final.

Standards for Behavior in the Classroom

Faculty members have the primary responsibility of managing the classroom environment. Faculty members may remove a student from the classroom for disruption on the day that it occurs. In addition, faculty members may seek permanent removal of a disruptive student from the class by way of a written incident report made to the Vice President of Student Affairs and Enrollment Management or designee. The report is processed in accordance with the investigation and student conduct review process as outlined in the Student Code of Conduct.

Academic Integrity

Academic integrity standards are established to provide a systematic process for engagement between faculty, students and administration. Further, consequences are established to remedy violations of academic integrity. Each student shall observe standards of honesty and integrity in academic work completed at Western New Mexico University. Adherence to the standards is considered a serious matter. Violations of academic integrity such as cheating and plagiarism, intentional or unintentional, may result in penalties including dismissal from the university.

Violations include any behavior that misrepresents or falsifies a student’s knowledge, skills or abilities. Such violations include two broad categories: (1) cheating and (2) plagiarism.

1)    Definitions:

a)    Cheating includes, but is not limited to, using or attempting to use unauthorized materials such as notes, texts, images, electronic devices, and unauthorized copies of test materials. Cheating is also understood to mean unauthorized collaboration with others, copying the work of another, interfering with the work of another, taking an examination for another student or knowingly permitting another person to take an examination for oneself, or any action that presents the work of others to misrepresent the student’s knowledge, skills or ability.

b)   Plagiarism includes, but is not limited to, the intentional or unintentional representation of another’s work as one’s own without proper acknowledgement of the original author or creator of the work, failure to quote and/or cite sources, providing or receiving unauthorized assistance in the preparation of any academic work, the fabrication of sources or information, or submitting the same work for more than one course/instructor without the permission of the current course instructor.

2)    Procedures for Addressing Academic Integrity Violations by Faculty and Students

a)    Faculty Members

If a faculty member suspects a student has violated academic integrity, the faculty member should handle the matter in the manner specified below.

i)     Communicate with the Student

The faculty member must communicate or provide documentation of attempting to communicate with the student, who has allegedly violated academic integrity, to discuss the matter within ten (10) working days following discovery of the violation during the semester or if at the end of the semester, ten (10) working days after the start of the new regular semester following the semester in which the alleged violation occurs.

(1)  If the faculty member finds the student did not violate academic integrity, the matter is closed and the allegations are dismissed.

(2)  If the faculty member finds the student violated academic integrity, the faculty member must file a report within ten (10) working days, after communicating with the student, to the dean/chair of his/her department, to the dean/chair of the student’s academic department or the Office of the First Year Experience if undeclared, and to the Vice President of Academic Affairs. The report will describe the nature of the violation and the action taken.

(3)  If the faculty member finds the student guilty of violating academic integrity and chooses to handle the matter directly with the student, the possible sanctions include, but are not limited to, failure/grade penalty on the assignment, rewriting the assignment, failure/grade penalty on the test, and failure/grade penalty in the course.

(4)  If the faculty member is unable to communicate with the student because the alleged violation occurs at the end of the semester, a grade of NR will be reported on the Academic Integrity Report and page 1 of the report will be forwarded to the Office of the Registrar.

(5)  If the student fails to respond within 30 days, the faculty member may assign a grade at his/her discretion.

ii)    Referring the Violation to the Academic Integrity Committee

If after communicating with the student, the faculty member believes the student has violated academic integrity, he/she may choose to refer the matter to the Academic Integrity Committee for a hearing by the Committee. The referral must be made within ten (10) working days after meeting with the student during the semester, or if at the end of the semester, ten (10) working days after the start of the new regular semester following the semester in which the alleged violation occurs. The faculty member must report the alleged violation to the dean/chair of his/her respective department, to the dean/chair of the student’s academic department or the Office of the First Year Experience if undeclared, and to the chair of the Academic Integrity Committee.

b)   Students Accused of a Violation

If a student is accused of violating academic integrity, he/she must communicate with the faculty member making the accusation.

i)     Communicate with Faculty Member

The student must communicate with the faculty member who has suspected him/her of violating academic integrity to discuss the matter within ten (10) working days following discovery of the violation during the semester, or if at the end of the semester, ten (10) working days after the start of the new semester following the semester in which the alleged violation occurs. If the matter is not resolved with the faculty member to the student’s satisfaction, the student may refer the matter.

ii)    Referring the Issue to the Dean/Chair of the Department

If after communicating with the faculty member, the student feels the matter is not resolved to his/her satisfaction, he/she may refer the issue to the dean/chair of the department where the alleged offense occurs and to the dean/chair of the student’s academic department or the Office of the First Year Experience if undeclared within ten (10) working days of communicating with the faculty member. The dean/chair of the department must convene a meeting of the student and the faculty member within ten (10) working days of the referral.

iii)   Referring the Issue to the Academic Integrity Committee

If no resolution of the matter is reached, the student may refer the matter to the Academic Integrity Committee. The student must submit a report requesting a hearing within ten (10) working days after the meeting with the dean/chair of the department and the faculty member.

3)    Academic Integrity Committee

The Academic Integrity Committee shall be a standing Faculty Senate committee which replaces all previously established committees for the resolution and disposition of violations of academic integrity non-residential issues (Academic Integrity Panel). The Discipline Committee will not hear issues on Academic Integrity.

a)    Composition

The Academic Integrity Committee is composed of three faculty members and three alternates on a two- year departmental rotating basis. Committee members will be nominated by academic departments to serve on the Committee. Three student members and three alternates appointed by the Associated Students of Western New Mexico University and one staff member who has taught a college level course and one staff alternate who has taught a college level course will be appointed by the Staff Senate at the beginning of the academic year. The Committee shall elect a chair, vice-chair and secretary. In the event that a quorum of the regular members cannot be obtained for a pending matter, and the chair determines that a hearing must occur before a quorum can be obtained, alternates identified above may serve.

b)   Duties

The duties of the Academic Integrity Committee shall include but not be limited to the following tasks:

i)     Hear cases brought before the committee after following the above procedures

ii)    Make recommendations based on substantial evidence presented

iii)   Be governed by rules consistent with due process procedures and approved by the legislative branch of the Associated Students, the University Administration, and the University Board of Regents.

iv)  The chair of the Academic Integrity Committee will be responsible for notifying the faculty member and the student in writing, (by letter or WNMU email) and by phone of the date, time and place at which the Committee will hold a hearing. In addition, the chair is responsible for conducting the hearing or rescheduling a hearing as outlined in III.C. 3.

v)    The vice-chair is responsible for notifying the members of the Academic Integrity Committee (faculty, students and staff) of the date, time and place at which the Committee will hold a hearing. The vice-chair may also conduct a hearing in the absence of the chair and will fulfill the duties of the chair in that case. If this occurs, a faculty alternate will serve on the committee as the third faculty member.

vi)  The secretary is responsible for preparing a written report of the hearing which includes the decision of the Committee, having the chair or vice-chair sign the report and forwarding copies of the report to the Vice President of Academic Affairs, the faculty member, the dean/chair of the faculty member’s department, the dean/chair of the student’s academic department or the Office of the First Year Experience if undeclared, the student and the Office of the Registrar.

c)    Hearings

i)     Procedures

If the above procedures have not been followed, a hearing will not be conducted.

ii)    Notice to the Faculty Member and the Student

Within ten (10) working days after an alleged violation of academic integrity has been referred to the Academic Integrity Committee, the chair of the Committee will notify the faculty member and the student, in writing (by letter or Western New Mexico University email), and by phone, the basis for the alleged violation, and the date, time, and place at which the Committee will hold a hearing.

iii)   3. Date of Hearing

The hearing should not take place until at least ten (10) working days after the notification is sent. If the hearing falls during a University holiday, break in the semesters, during the summer months, or when a quorum of the Academic Integrity Committee is not available, the chair has the responsibility to schedule the hearing within the earliest reasonable timeframe.

iv)  Who May Attend

Members of the Academic Integrity Committee, the student and the faculty member must attend the hearing. Witnesses and the dean/chair of the department of the faculty member may attend the hearing. The student has the right to have someone with him/her who may only speak at the pleasure of the Committee, but can also informally consult with the student.

v)    Failure to Appear

If the faculty member or the student fails to appear at the hearing on the date, time, and place specified in the notice, the Academic Integrity Committee may hear testimony and evidence and reach a decision on the basis of that evidence. If either party is unable to appear on the date specified in the notice, he/she should notify the chair for the reasons that prevent attendance. If the chair determines that good cause exists for not attending on the scheduled date, a new date for the hearing will be set no later than 30 days within the semester that the alleged violation occurs, or if at the end of a semester, 30 days after the start of the new semester following the semester in which the alleged violation occurs.

vi)  Reports

The Secretary of the Academic Integrity Committee shall prepare a written report of the hearing which includes the decision of the Committee. The chair or the vice-chair of the Committee will sign the report before it is sent to the Vice President of Academic Affairs, the dean/chair of the faculty member’s department, the dean/chair of the student’s academic department or the Office of the First Year Experience if undeclared, the faculty member and the student. A copy of the report will also be placed in the student’s official file in the Registrar’s Office.

4)    Appeal of Decision from Academic Integrity Committee

a)    If the student or the faculty member does not accept the decision of the Academic Integrity Committee, he/she may appeal the decision in writing to the Vice President of Academic Affairs within ten (10) working days after receiving the report from the Academic Integrity Committee.

b)   The Vice President of Academic Affairs shall review the record of the hearing and the evidence supporting the appeal and shall determine whether the decision of the Academic Integrity Committee was arbitrary or shall affirm the decision.

c)    If the Vice President of Academic Affairs finds the decision to be arbitrary, he/she may reverse the decision. In all cases, the decision of the Vice President of Academic Affairs is final.

5)    Consequences

a)    A first finding of a violation of academic integrity will result in an Academic Integrity Warning.

b)   A second finding of a violation of academic integrity will result in an Academic Integrity Probation.

c)    A third finding of a violation of academic integrity will result in an Academic Integrity Suspension. Students may reapply for admission after one year.

Judicial Process for Violations during the Last Two (2) Weeks of the Semester or during Finals

When a student is charged with violations occurring during the last two weeks of the semester or during summer sessions, the Vice President of Student Affairs and Enrollment Management or designee will determine the type of hearing provided for the student. Under certain circumstances, hearings may occur in the subsequent Fall or Spring semester.

Periodic Review of the Student Code of Conduct

The Vice President of Student Affairs and Enrollment Management shall establish a committee to review the Student Code of Conduct and Student Conduct Review Process. The committee shall review the Student Code of Conduct and Student Conduct Review Process at least once every two years. The committee membership shall have at least two (2) invited faculty, two (2) invited staff, and two (2) invited students.

**Policies and Procedures adapted from similar policies and procedures from University of New Mexico, New Mexico State University, Eastern New Mexico University, Baylor University, Virginia Tech, and Florida Gulf Coast University


Flow Chart for Academic Integrity Review Process

 


ACADEMIC AFFAIRS

Academic Regulations: The University catalog includes the academic regulations and curricula of Western New Mexico University. Each student is responsible for complying with the regulations of Western New Mexico University and of the curricular program he or she selects.

Students pursuing an undergraduate/graduate degree may choose to graduate under the catalog which was in effect when they entered WNMU, or any subsequent catalog, provided the catalog is not more than five years old when the degree requirements are completed. Students may not use more than one catalog to complete degree requirements.

Curricular requirements are established by the University and include both general education courses and specific discipline requirements. Each undergraduate/graduate student's degree plan is individually determined following catalog guidelines and advisor recommendations. Students may request through their advisors an exception or substitution to the curricular requirements of their degree programs and to the academic regulations established in the catalog. Exceptions and substitutions must be approved by the department chair in the student's major and (if appropriate) the Dean of School of Education and Vice President of Academic Affairs.

The University may make changes and exceptions to curricular and academic policies, provided that administrative and governance procedures are followed and that reasonable consideration is given to individual petitions for exceptions.

Academic Honesty: Each student is expected to observe standards of honesty and integrity in all academic work completed at Western New Mexico University. Students will be penalized for infractions that include, but are not limited to, the following: representation of the work of others as one's own, failure to cite sources, unauthorized assistance in any academic work, obtaining and/or using tests unless distributed by the instructor, or copying the work of another.

Good Academic Standing: Students who maintain the minimum academic standards stated in the scale listed under Probation and Suspension will be considered in good standing.

Probation and Suspension:

Academic Probation:  Academic standing is based upon the overall G.P.A. and is reviewed at the end of each semester; students who have not made satisfactory progress will be placed on academic probation for the next semester. Satisfactory progress is based on the number of overall G.P.A. hours and overall G.P.A. according to the following scale

Overall G.P.A. Hours                                  Overall G.P.A.

0-32                                                                1.65

33-48                                                  1.75

49-63                                                  1.90

64 + Hours                                        2.00

A student on academic probation at another university may be admitted to WNMU but will retain probationary status. Students on academic probation may not participate in WNMU sponsored activities. Students placed on probation will receive a letter from the Registrar’s Office.  The student remains on academic probation until his/her overall G.P.A. hours and overall G.P.A. meet or exceed acceptable standards (see scale above); or

Academic Suspension:  A student on academic probation will be suspended at the end of the semester in which the overall G.P.A. remains below acceptable standards and the semester G.P.A. falls below 2.0. Students placed on academic suspension are sent a certified letter by the Registrar.  The first suspension from WNMU is for one full calendar year from the date of suspension. A student may appeal their first suspension to the Admissions and Academic Standing Committee. A second suspension may not be appealed. The student must serve a suspension of one full calendar year. With any subsequent suspension, the student must serve a full two calendar year suspension without any right to appeal. Students serving their suspension must contact the Registrar’s Office for re-admission following the suspension period.

Reinstated from Suspension:  Suspended students who are reinstated re-enter WNMU on academic probation. During the period of suspension, a student may not register for classes, live in student housing, or participate in student activities at WNMU.

NOTE: Students suspended from another institution are not eligible to enroll at WNMU until they have served the suspension period of that institution.

Procedure for Appealing Academic Suspension:

1. Complete the Petition for Readmission from Academic Suspension. (You should have received this form in the Suspension Letter from the Registrar’s Office. This form is available at the Admissions Office.)

2. Complete a Personal Statement. (See guidelines listed below.) Attach it and any supporting documentation to the Petition for Readmission from Academic Suspension.

3. Request a student copy of your transcript from the Registrar’s Office.

4. Submit 5 copies of the above materials to the Admissions Office. Students who do not submit all requested documentation by the date and time specified in the Suspension Letter will not be considered.

5. A decision will be made based on your Personal Statement and the supporting documentation that you have submitted. Please be sure to include copies of all documentation you wish to be considered. (A student may appeal his/her suspension in person to the Admissions Committee; all documents are still required for review.)

6. It is your responsibility to check with the Admissions Office the day after the Admissions Committee meets to find out if your suspension has been overturned or upheld.

7. The decision of the Admissions Committee is final.

**Prior to the hearing - Check with the Student Appeals Committee Chairperson for any additional guidelines that may have been instituted by the committee.

Personal Statement Guidelines: Students who are seeking readmission from academic suspension must prepare a personal statement. The personal statement should be a well thought out and neatly presented document. It is to your benefit to include the following topics in your personal statement:

1. What factors/circumstances contributed to your poor academic performance?

2. Have these factors been resolved? If so, how?

3. What are your educational goals?

4. Why do you wish to return to Western New Mexico University?

5. In what ways are you more prepared to return to school at this time?

6. Discuss any activities you have engaged in since your suspension which relate to your preparation and readiness to return to Western New Mexico University. (These might include such things as employment, training/tutorial programs, medical treatment, etc.) All supporting documentation should be submitted with your petition. Anything you wish to disclose to the Admissions and Academic Standing Committees will be kept confidential.

Student Academic Complaints: There are three categories of academic complaints:

1. Assignment of Grades (verification of grade with Registrar's Office)

2. Professional Conduct

3. Allegations of Discrimination (race, color, national origin, age, sex, physical handicap)

Student complaints concerning an instructor’s assignment of grades, professional conduct, or allegations of discrimination shall be dealt with in the following manner:

1. Student shall state complaint in writing to the instructor within 30 university working days of receiving grade notification or experiencing the disputed conduct. Copies of the complaint shall be sent to the ASWNMU President, the Vice-President for Academic Affairs, and the Affirmative Action Officer, if appropriate (C.) The instructor shall, within 10 days of the complaint receipt, investigate the matter and advise the student in writing as to findings and decision. Copies shall be sent to the ASWNMU President, the Vice-President for Student Affairs, the Vice-President for Academic Affairs, and the Affirmative Action Officer, if appropriate.

2. Should the matter not be resolved in step 1, the same procedure shall be repeated by the student with the department chairperson of the instructor concerned receiving the written complaint. This procedure must be followed by the student within 10 days of receiving the instructor's response. Copies shall be sent to the ASWNMU President, the Vice President for Student Affairs, the Vice President for Academic Affairs, and the Affirmative Action Officer. The department chairperson shall, within 10 days after receiving the complaint, investigate the matter and advise all parties involved in writing as to the findings and decision. The investigation may include interviews of the student, instructor, and other students in the course, other instructors who have taught the course, and review and comparison of pertinent papers and examinations.

3. Should the matter not be resolved in steps 1 and 2, the student shall submit a written request to the Student Appeals Committee for a hearing. This request must be made within 5 days of receiving the department chairperson's response. The Student Appeals Committee shall conduct such a hearing as may be necessary to review the records at prior levels and make a recommendation to the Vice President for Academic Affairs. The decision of the Vice President of Academic Affairs will be considered the final action of this Student Complaint Process. Copies of the decision will be sent to all parties involved.

UNIVERSITY COMMITTEES ADDRESSING STUDENT CONCERNS

Academic Discipline Committee: The Academic Discipline Committee is responsible for the development of policies in areas which relate to student academic discipline. The committee hears cases referred to it involving academic matters and shall determine discipline consistent with the substantial evidence presented at the discipline hearing. Hearings of this committee are governed by rules developed by the committee consistent with legal due process procedures in student discipline and approved by the legislative branch of the Associated Students, the University Administration, and the University Board of Regents. A meeting of the Academic Discipline Committee may be called by the Chairperson at the request of any student body member or faculty member. The committee will have three faculty members appointed by the Faculty Senate, one of whom serves as chairperson. There are three student members. *This committee is for non-residential offenses.

Ad Hoc Committees: These may be appointed from time to time by the President of the Associated Students, as necessary. These committees will be automatically dissolved at the end of each academic year, unless otherwise specified by the President of the Associated Students.

Admissions and Academic Standing Committee: The Admissions and Academic Standing Committee is responsible for hearing and deliberating on irregular requests for admission to the University. The committee makes recommendations on the formulation of policy and regulations concerning admission to the University. Decisions of this committee are final. The Committee will have three faculty members appointed by the Faculty Senate, one of whom serves as chairperson. Three alternative faculty members shall be appointed by the Faculty Senate to serve in the event any of the regular members are unable to serve for any reason. There are two student members. Ex-officio, non-voting members include the Vice President for Student Affairs, the Director of Admissions and the Registrar.

Athletic Committee: This committee shall be advisory to WNMU President and/or appropriate Vice President relative to the administration and control of intercollegiate athletics within WNMU. It shall advise the Director of Athletics in the purpose and overall role of athletics, in the implementation and administration of the policies and procedures, in the short-range and long-range planning of the athletic department, and in observing protocols for compliance with standards of athletic governing bodies to which WNMU belongs. The athletic committee has five (5) voting members: three (3) appointed by the Faculty Senate, and two (2) student members (one female and one male). Faculty members will have three year staggered terms. The Director of Athletics and the Faculty Athletics Representative are ex-officio members.

Curriculum and Instruction Committee: This committee is responsible for developing policies governing the operation of the undergraduate curriculum and its instructional programs and shall review and make recommendations concerning proposed changes to any undergraduate curriculum. The committee will consist of one elected member from each of the academic departments and one student member. The Vice President for Academic Affairs and the Registrar are ex-officio, non-voting members.

Evaluation Committee: It is the responsibility of this committee to set up procedures for student evaluations of faculty and faculty self-evaluations. The committee will have five teaching faculty members appointed by the Faculty Senate, one of whom will serve as chairperson. There are two student members. The Vice President for Academic Affairs is an ex-officio, non-voting member.

Graduate Council: The Graduate Council is responsible for developing policies governing the operation of the Graduate Division and the University graduate curriculum. These policies are administered by the Director of the Graduate Division and include admission to degree candidacy. The Council will consist of one elected member from each department participating in graduate programs and one student member. The Graduate Council is chaired by a member elected by the Council. The Director of the Graduate Division is an ex-officio, non-voting member.

Instructional Resource Committee: This committee advises the library and the Outreach Services Department on the development of book, periodical, reference collections, and other instructional resources, on the distribution of library and media services funds among the various academic departments, and advises on such other matters of library policy requested by the Library Director. The committee will have one elected member from each department, one of whom serves as chairperson. There are two student members. The Library Director is an ex-officio, non-voting member.

Student Financial Aid Committee: The Student Financial Aid Committee is responsible for hearing and deliberating on irregular requests for student aid. The committee will have two faculty members appointed by the Faculty Senate, one of whom serves as chairperson, two staff members appointed by the Staff Senate, and two student members appointed by the Executive Board of the ASWNMU. Two alternate faculty members shall be appointed by the Faculty Senate to serve in the event any of the regular members are unable to serve for any reason. The Director of Financial Aid is an ex-officio, non-voting member.

Teacher Education Committee: The function of the Teacher Education Committee is to promote interdepartmental communication about the teacher education program. The committee will consist of one elected member from each department which offers "methods" courses for teacher education, the Dean of the School of Education, the Director of Clinical Experiences, and two students (education majors) to be appointed by the student body president. The chairperson must be a faculty member and will be elected by the Committee.

**Prior to the hearing - Check with the Student Appeals Committee Chairperson for any additional guidelines that may have been instituted by the committee.

PROCEDURES FOR AMENDMENT OF THE STUDENT HANDBOOK

A student representative or an individual student may initiate amendments to this handbook through the Student Handbook Committee by forwarding recommendations for changes to the president of the Associated Students. The president will then forward all recommendations for changes to the handbook committee. The committee will consist of three-student representatives, the faculty senate president or assigned designee, and the staff senate president or assigned designee. The committee will review all recommendations for changes and by majority vote, forward approved recommended changes to the Associated Student senate for a majority vote. The president of the Associated Students will forward approved changes to the Board of Regents for approval. The Board may also, as required for effective management of the University, make any amendment at any time.

Change History:

This version adopted _________________.

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